Executive Assistant

Position Overview: We are seeking a highly skilled and dedicated Executive Assistant to provide comprehensive support to the Van Alen Media CEO at our Old Town Scottsdale office. This role requires a professional who is discreet, confidential, and adept at managing support staff while communicating effectively with key stakeholders. The ideal candidate will have a background in finance or law, bringing a deep understanding of these fields to the position. Key Responsibilities: Executive Support: Provide high-level administrative support to the CEO, including managing schedules, coordinating meetings, and handling correspondence. Prepare and review reports and documentation for meetings and events. Management of Support Staff: Oversee and coordinate the activities of the support staff to ensure efficient office operations. Train and mentor support staff, providing guidance and feedback to enhance performance. Communication and Stakeholder Management: Serve as the primary point of contact between the executive team and internal/external stakeholders. Handle sensitive and confidential information with the utmost discretion. Facilitate communication between various departments. Project Coordination: Assist in the planning and execution of special projects, ensuring alignment with organizational goals and objectives. Monitor project progress, manage timelines, and report on outcomes. Office Operations: Implement and maintain office procedures and protocols to enhance operational efficiency. Qualifications: Education & Experience: Bachelor's degree in Business Administration, Finance, Law, or a related field preferred. Minimum of 2 years of experience in an executive assistant or similar role, preferably with a background in finance or law. Proven experience in managing support staff and coordinating complex schedules. Skills & Abilities: Exceptional organizational and multitasking skills. Strong written and verbal communication abilities. Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with project management tools. High level of discretion and confidentiality. Ability to handle high-pressure situations with professionalism and composure. Personal Attributes: Professionalism: Maintain a high level of professionalism and a positive attitude in all interactions. Demonstrate strong problem-solving skills and a proactive approach to challenges. Attention to Detail: Exhibit meticulous attention to detail in all aspects of work, ensuring accuracy and quality. Discretion: Uphold confidentiality and handle sensitive information with care and discretion. **Pay is negotiable and will be based on the candidate’s experience and qualifications. Job Type: Full-time Pay: From $60,000.00 per year Experience: Microsoft Excel: 1 year (Required) Ability to Commute: Scottsdale, AZ 85251 (Required) Ability to Relocate: Scottsdale, AZ 85251: Relocate before starting work (Required) Work Location: In person