Executive Administrative Assistant

The Executive Assistant will play a critical role in managing executive priorities, optimizing workflows, coordinating communication, and ensuring day-to-day operations run seamlessly.Key ResponsibilitiesManage and maintain executive calendar, scheduling, and priority alignment for the COOCoordinate meetings, travel arrangements, itineraries, and event logisticsServe as the primary point of contact between the executive office and internal/external stakeholdersDraft, edit, and manage professional correspondence, presentations, and reportsPrepare meeting agendas, capture notes, and track action items to completionAssist with project coordination across departments and leadership initiativesHandle confidential information with discretion and professionalismAnticipate operational needs and proactively solve problems before escalationOrganize digital files, documents, and executive workflows for maximum efficiencySupport recruiting operations, client communication, and executive follow-through as neededMonitor deadlines, deliverables, and ongoing business prioritiesHelp create structure and process improvements within the executive officeQualifications3+ years of executive assistant, operations, or administrative support experienceExceptional organizational and time management skillsStrong written and verbal communication abilitiesAbility to multitask and pivot quickly in a fast-paced environmentHigh level of professionalism, discretion, and emotional intelligenceProficiency in Google Workspace, Microsoft Office, and scheduling platformsStrong attention to detail with a proactive mindsetComfortable working independently and making sound decisionsExperience supporting executives, founders, or leadership teams preferredPreferred TraitsCalm under pressureResourceful and solution-orientedNaturally proactive rather than reactiveStrong follow-through and accountabilityPolished communication styleAbility to protect executive time while maintaining strong relationshipsLoves bringing order to moving pieces ??