Executive Assistant

Overview We are seeking a dynamic and highly organized Executive Assistant to join our Creating Creators Education and media arts company and support our leadership with efficiency and professionalism. This vital role involves managing complex schedules, coordinating communications, and ensuring smooth daily operations within a fast-paced environment. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude that energizes the workplace. As an Executive Assistant, you will be the right hand to senior management, facilitating seamless workflows and enhancing overall productivity. Duties Manage and prioritize executive calendars, scheduling meetings, appointments, and travel arrangements with precision and attention to detail Handle incoming correspondence via email, phone, and mail, ensuring timely responses and follow-up actions Prepare, proofread, and edit reports, presentations, and other documents to maintain high-quality standards Coordinate logistics for meetings, conferences, and special events, including venue arrangements and catering if needed Maintain organized filing systems both digitally and physically for easy access to important documents Support office management tasks such as supply procurement, equipment maintenance, and vendor communications Provide exceptional customer service by greeting visitors professionally at the front desk and managing multi-line phone systems with courteous etiquette Assist with data entry, record keeping, and basic bookkeeping using QuickBooks or similar accounting software Manage personal assistant responsibilities including calendar management for executives and handling confidential information discreetly Experience Proven experience as an Executive Assistant or in a similar administrative role within an office environment Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools Excellent organizational skills with the ability to multitask effectively in a fast-paced setting Demonstrated experience managing multi-line phone systems and front desk operations with professional phone etiquette Bilingual abilities are highly desirable to support diverse communication needs Previous experience in office management or clerical roles that involved customer service and administrative support Knowledge of office procedures such as filing systems, proofreading documents, and calendar management Familiarity with medical or dental receptionist duties is a plus but not required Strong time management skills with the ability to prioritize tasks efficiently while maintaining attention to detail Join us in this exciting role where your organizational prowess will directly contribute to our success! We value energetic individuals who thrive on providing outstanding support at every level of our organization. Pay: From $25.00 per hour Benefits: Flexible schedule Education: Bachelor's (Preferred) Experience: Video production: 1 year (Preferred) Location: Duarte, CA 91010 (Preferred) Ability to Commute: Duarte, CA 91010 (Required) Work Location: In person