Project Office Manager

We are seeking a highly organized, proactive, and detail-oriented Office Operations Coordinator to support daily office functions and provide administrative support to leadership teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has a strong ability to coordinate office operations, executive support activities, and company events.The ideal candidate will help maintain an efficient and collaborative workplace while ensuring smooth execution of administrative and operational initiatives.Key ResponsibilitiesOffice Operations ManagementManage day-to-day office operations including facilities, office supplies, equipment, and vendor coordination Maintain organized office systems, procedures, and operational workflows Track office-related expenses and assist with budget monitoring Coordinate with building management and external service providers Ensure workplace compliance with safety, security, and office protocols Handle incoming mail, deliveries, and general office communications Support onboarding activities including workspace setup, badge/access coordination, and asset management Coordinate internal and external visitor logistics and guest experiences Executive & Leadership SupportProvide administrative support to directors and leadership teams Manage calendars, meeting schedules, travel arrangements, and expense reporting Prepare presentations, reports, and meeting materials Handle confidential and sensitive information with professionalism and discretion Facilitate cross-functional communication and coordination on behalf of leadership Event & Project CoordinationPlan and coordinate company meetings, townhalls, and internal events Manage event logistics including catering, venue setup, audiovisual equipment, and attendance tracking Coordinate agendas, presenters, and event timelines to ensure successful execution Compile employee questions and support Q&A preparation Distribute post-event communications, notes, and action items Required QualificationsBachelor’s degree or equivalent combination of education and experience 2–5 years of experience in office management, administrative support, or operations coordination Experience supporting leadership or executive teams Strong organizational, multitasking, and project coordination abilities Excellent written and verbal communication skills Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace Ability to manage competing priorities in a fast-paced environment Strong interpersonal and customer service skills Preferred QualificationsExperience coordinating company-wide meetings or events Familiarity with office management and collaboration tools Budget tracking or expense management experience Ability to work independently and solve problems proactively