Assistant Business Administrator/Assistant Board Secretary

Position Type:Administration/Assistant School Business AdministratorDate Posted:5/8/2026Location:Central OfficeDate Available:07/01/2026Closing Date:05/21/2026THE MONTCLAIR PUBLIC SCHOOLSMontclair, New JerseyJOB DESCRIPTIONPosition Title: ASSISTANT SCHOOL BUSINESS ADMINISTRATOR/ASSISTANT BOARD SECRETARYBachelor's degree plus additional knowledge in computerized business servicesCertification as School Business Administrator or Certificate of EligibilityRelationship-orientated, skilled at building trust with staff, administrators, board members, and the communitySuccessful educational business administrative experience and/or business experienceUnderstanding of the principles and practices of financial accounting and reporting procedur.es consistent with statute, code and GAAPAbility to work on site during the hours requiredDemonstrated aptitude or competence for assigned responsibilitiesRequired criminal background check and proof of U.S. citizenship or legal alien statusSuch alternatives to the above qualifications as the Board may find appropriate and acceptable.Responsible to: School Business AdministratorJob Goal: Assist in the administration and supervision of business functions of the Board of Education in all the departmental areas as designated by the Business Administrator.Performance Responsibilities:Administer the accounting system necessary to provide accurate and complete financial records and reports; Assist in the planning and preparation of the annual budget, as well as long term planning in terms of community resources and needs; Assist the School Business Administrator in purchasing program, including contract administration, in accordance with State law and Board of Education policy; Maintain and reconcile all financial operations of the food service program; In cooperation with the School Business Administrator and the Personnel Administrator, supervise the employment, training, evaluation, retention and release of all personnel performing work in his/her area of responsibility; Manage the preparation and maintenance of inventories of all buildings, equipment and materials; Assist in interpreting the budget, financial and other related matters to the staff and the general public; Coordinate development and implementation of computer financial operations; Reconciliation of all banking services; Implement and conform to all rules and regulations pertaining to State and federal tax law requirements; Review and provide services which conform to district objectives; Maintain positive relationships with the building administration, parents, other staff and students in the buildings; Assume duties of SBA in the absence of the Business Administrator; Serves as the Assistant Board Secretary and assumes the duties of the Board Secretary in their absence including attending board meetings. Assume other related responsibilities and duties within the context of the above performance responsibilities.Terms of Employment: 12 month, salary and benefits as determined by the Board (Range $115,000-$130,000)Evaluation: Performance of this job will be evaluated annually in accordance with the Board's policy on evaluation of administrative staff.ESTABLISHED: 1982Revised: 1995, 2008, 2026The Montclair Public School District is an Affirmative Action/Equal Employment Opportunity Employer.