Executive Planning Manager

Company DescriptionOne Boss Hospitality - Banquet Boss, Planner Boss, Bar Boss, Floral Boss Baby, Boss is dedicated to providing exceptional hospitality services for a variety of events, including banquets, weddings, and corporate gatherings. With a commitment to creativity, organization, and personalized service, we collaborate closely with clients to bring their visions to life. Based in Snoqualmie, WA, our team excels in delivering seamless experiences across event planning, floral design, bar services, and more, cementing our reputation as a trusted name in event management. We pride ourselves on innovative solutions and a passion for exceeding client expectations.Role DescriptionThe EPM serves as a senior planning professional responsible for managing the early stages of event planning and supporting the overall planning workflow at One Boss Hospitality. This role bridges the gap between sales and event execution by organizing the planning foundation for each event and remain with the client event day through the crucial parts to guarantee a solid execution.Working closely with the Chief Executive Officer, the Planning Manager supports the sales process, conducts early planning meetings, organizes event logistics, and ensures each department involved has the correct information. The Planning Manager also serves as the primary planner for Carnation Farms, one of the company’s key venue partnerships, ensuring consistency and quality across events at that property.This role is essential to supporting the volume of events managed by One Boss Hospitality while maintaining a high level of organization, communication, and client experience.Core ResponsibilitiesPlanning Administration & Event SetupManage the early planning stages of newly booked weddings and corporate events.Conduct initial planning meetings with clients after contracts are signed and catering has been selected.Build the foundational structure of the event including timelines, logistics, and planning milestones.Ensure planning documentation is organized and complete prior to event day.Managing planner expectations, workflow and scheduling across multiple events through scheduling and checkpoints.Managing planner responsibilities for Carnation FarmsClient Communication & Planning CoordinationIntroduce clients to the planning process following the sales phase.Guide couples and clients through the early planning stages and planning expectations.Respond to client communication and maintain consistent planning updates.Maintain accurate documentation within the company’s planning systems and software.Carnation Farms Venue PlanningServe as the primary planner for events held at Carnation Farms.Manage planning timelines and coordination specific to this venue.Manage consistent planning standards for all events at the property.Collaborate with venue staff and vendors to support seamless event execution.Sales Support & Venue ToursAssist Sales with venue tours when needed.Key Competencies & SkillsStrong event planning and organizational skillsProfessional client communication and relationship managementAbility to manage multiple events simultaneouslyExperience with planning software and event documentation systemsAttention to detail and strong administrative abilitiesAbility to work independently while coordinating with leadershipImpact on the OrganizationThe Planning Manager plays a critical role in supporting the growth and operational efficiency of One Boss Hospitality. By managing early planning stages, supporting venue partnerships, and organizing the planning pipeline, this role allows senior leadership to focus on sales, partnerships, and strategic growth while maintaining a high standard of service for clients.Job Types: Full time, Seasonal PermanentWork Location: Hybrid remote & on the grounds in Carnation, WA 98014