Event Sales Coordinator

Job description The Burnett Mansion, under the direct supervision of The Make Sense Foundation, is seeking a full-time Event Sales Coordinator. This position will be hourly, averaging 40 hours a week with some nights and weekends depending on events. Company Description The Make Sense Foundation is a non-profit organization founded by Joni Rogers-Kante, the CEO and Owner of SeneGence International. Our mission is to support women and children in need through various programs and initiatives. Role Description This is a full-time on-site role as an Event Sales Coordinator located in Sapulpa, OK. The Event Sales Coordinator will be responsible for coordinating and planning various events, including fundraisers and community outreach programs. We are looking for an outgoing, motivated individual to fill our venue calendar. In this role, your primary tasks will involve connecting with potential clients who book the Burnett Mansion space, you would be answer leads, provide site tours, and negotiating contracts. You will also be responsible for completing paperwork for booking that outlines their needs as well as our contractor schedules. We are seeking someone who is comfortable with vendor management as well as event planning with superior customer service. Event Sales Coordinator Duties and Responsibilities: · Manage (and fill) the calendar for The Burnett Mansion · Assist in maintaining the integrity of the historic property · Serve as primary point of contact for events booked at The Burnett Mansion · Operate MSF related events; maintain floorplans and Set Up Sheets for all events · Negotiate contracts with event bookings · Vendor Relations – communicate efficiently and professionally with all vendors, planners, and venue contacts. · · Build and maintain strong relationships with clients, understanding their vision and needs for their event · Assist with developing promotions or specialty packages to bring in more events · Assist with scheduling contractors for security, cleaning, set up, etc. · Assist with inventory management · Regular weekend and evening availability is required Requirements and Qualifications · 1-3 years event planning or hospitality industry experience is preferred · Exceptional phone etiquette and communication skills, ensuring professional and courteous interactions with clients and vendors. · Ability to be a clear thinker who can remain calm in pressure situations. · Ability to focus attention on details, be well organized and follow up. · Ability to maintain confidentiality of client information · Sales experience preferred · Organizational and communication skills · The ability to work in a fast-paced environment as well as being a true hospitality professional is essential · Proficiency in Microsoft Office Suite: Outlook, Excel, Word, PowerPoint and Adobe · Flexibility to work evenings, weekends, and holidays as required by event schedules Physical Requirements · Ability to be mobile /walk / stand for lengths at a time · Able to lift/push/carry or pull up to 25 pounds and move objects such as tables, chairs and staging. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Job Type: Full-time Schedule: Day shift Monday to Friday Nights as needed Weekends as needed Experience: Events management: 1 year (Preferred) Customer service: 1 year (Preferred) Ability to Commute: Sapulpa, OK 74066 (Required) Ability to Relocate: Sapulpa, OK 74066: Relocate before starting work (Required) Work Location: In person