Administrative Assistant

Administrative Assistant / Office ManagerWashington, DC | Hybrid: Remote Mondays & Fridays; On-site TuesdayThursday $43/hourRole Overview:We are seeking an experienced, proactive Administrative Assistant / Office Manager to support the Washington, DC office. This role is ideal for a highly organized professional who thrives in a fast-paced corporate environment, enjoys multitasking, and takes initiative. The successful candidate will be a collaborative team player who is eager to learn, grow, and contribute to a well-run office.Key Responsibilities:Provide comprehensive administrative and office support, including:Coordinating business travel arrangements and managing travel and expense reimbursements using ConcurSubmitting, tracking, and managing reimbursement requests and expense paymentsMaintaining team contact lists and distribution groupsScheduling and hosting meetings (in-person and virtual)Preparing reception rooms for external guests and arranging catering or restaurant reservationsOrdering office supplies, business cards, and handling procurement requests through CoupaCoordinating building maintenance requests as neededHandling document delivery, copying, scanning, filing, mail, and packagesMaintaining and updating the office handbookSupporting ad-hoc administrative requests as they ariseQualifications & Skills:Previous experience in an administrative or office support role, preferably within a corporate environmentHands-on experience with Concur (travel booking and expense management)Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Access) and OutlookStrong organizational skills with exceptional attention to detailAbility to prioritize, multitask, and meet deadlines in a fast-paced settingExcellent written and verbal communication skillsCollaborative, flexible, and professional demeanor with strong interpersonal skillsPreferred Qualifications:Bachelor's degree preferredJapanese language proficiency (reading, writing, and speaking) is a plus, but not required