Administrative Assistant

Position: Administrative AssistantPosition Type: Temporary (approximately 6 months)Location: Holbrook, NY 11741Hours: 8:30am – 5pm or 9am – 5pmPay Range: $20.00/hr. - $23.00/hr.An Administrative Assistant plays a key role in supporting daily office operations and ensuring organizational efficiency. This position is responsible for a variety of administrative tasks, including clerical task such ad opening and sorting mail, data entry, shipping and receiving UPS and FedEx packages.In addition, the Administrative Assistant manages the organization of files by properly storing, retrieving, and maintaining both physical and electronic documents. They serve as a central point of coordination within the office, handling correspondence, preparing reports, and assisting team members with various administrative needs. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while maintaining professionalism and confidentiality.What you will be doing:· Open, sort, and distribute incoming correspondence, including Email, faxes and mail.· Type letters, memos, and other correspondence as required.· Maintain payroll and attendance records for the department or for assigned staff.· Perform reporting tasks as assigned by management.· Greet visitors to Department and determine whether they should be given access to specific individuals.· Prepare responses to departmental correspondence containing routine inquiries.· Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work, filing and retrieving documents, records and reports.· Prepare agendas, take meeting minutes and make arrangements for meetings.· Make travel arrangements, as needed.· May conduct research, compile data, and prepare basic papers for consideration and presentation by supervisor.· Maintain supervisor's schedule by coordinating and scheduling meetings.· Prepare Concur invoices, reports, presentations, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.· Act as liaison with those both inside and outside the company relating to administrative issues.What experience we are looking for:· High School Diploma or GED and a minimum of 1- 3 years' administrative experience.· Knowledge of principles and practices of basic office management and organization.· Should have reliable means of transportation to drop off UPS and FedEx packages.· Ability to maintain confidentiality.· Ability to read and comprehend simple instructions, short correspondence, and memos.· Ability to write simple correspondence.· Must have good verbal, written and interpersonal communication skills.· Excellent phone and customer service skills.· Must be detail oriented.· Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.· Proficient in Microsoft Office applications Word, Excel, Outlook.· Knowledge of MS Teams, Zoom and Adobe technologies.· Ability to handle multiple tasks simultaneouslyBenefits for WorkDynamX Employees on Assignment: Temporary employees on assignment through WorkDynamX may be eligible for a range of benefits, including medical coverage with the option to enroll in enhanced plans after a waiting period. Voluntary vision and dental plans are also available after a waiting period. Employees may accrue paid sick leave and, if eligible based on hours worked, receive holiday pay. Additionally, a 401(k)-retirement plan with company match is available to eligible employees who meet minimum service requirements, in accordance with plan guidelines.WorkDynamX is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. We make employment decisions based on qualifications, merit, and business needs, without regard to any characteristic protected by federal, state, or local law. We are dedicated to maintaining a respectful, professional environment for all team members.