Department Assistant- John R Marsh

The Department Assistant provides administrative, secretarial, and general office support to department leadership to ensure efficient daily operations. This role supports departmental projects, maintains records, prepares reports, and serves as a key point of contact for internal and external customers. Key Responsibilities Provide administrative and secretarial support to department leadership Assist with cyclical deadlines, special projects, and departmental initiatives Prepare correspondence, reports, and documentation using word processing and data entry systems Maintain electronic and paper files; abstract and compile data from multiple sources Schedule meetings, create agendas, take minutes, and coordinate department events Compile and distribute daily, monthly, quarterly, and annual reports as needed Manage office supplies by anticipating needs and placing orders Serve as backup receptionist; answer inquiries, forward messages, and assist customers Collaborate with other departments, physicians, and outside healthcare agencies Participate as an active and professional member of the department and organization Minimum Qualifications Education High School Diploma required (commercial/business coursework preferred) Secretarial school training preferred Experience Previous general office experience preferred Experience with Microsoft Windows, Word, Excel, and Access (or equivalent) required Knowledge, Skills & Abilities Strong typing, filing, and proofreading skills Excellent organizational and time-management abilities Ability to prioritize tasks and meet deadlines Willingness and ability to learn healthcare and internal computer systems Effective written and verbal communication skills Caring for our Team We are committed to supporting the well-being and professional development of our team members through a comprehensive benefits package, which includes: Health, Dental, and Vision Insurance Coverage begins on the first of the month following your hire date. * Life Insurance & Disability Coverage Includes company-paid life insurance, as well as short- and long-term disability benefits to provide peace of mind. * Paid Time Off (PTO) A generous PTO program designed to help you recharge and maintain a healthy work-life balance. * 401(k) Retirement Plan Benefit from a robust company match to support your long-term financial goals. * Education Assistance & Tuition Reimbursement Support for your continued learning and career growth. * Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) Options to save pre-tax dollars for eligible healthcare and dependent care expenses. * Shift Differential Pay Team members working evening, night, or weekend shifts may be eligible for additional pay. Happy to Help At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.