Administrative Assistant

Administrative AssistantCrismon Campus - Queen Creek, AZ 85142Benjamin Franklin Charter School is looking for an Administrative Assistant to join our Crismon Elementary Team for the 2026-2027 school year. Under the direction of the campus principal, the Administrative Assistant is responsible for managing the daily operations of the front office and providing comprehensive clerical and administrative support to campus leadership. This role requires strong organizational skills, effective communication, and a commitment to fostering a welcoming and professional school environment.Calendaring & SchedulingCoordinate and manage calendars for the principal, assistant principal, and other school leaders.Schedule internal and external meetings, classroom observations, field trips, assemblies, and other school events.Maintain and distribute the schoolwide calendar of events and facility usage.Administrative SupportProvide comprehensive clerical and administrative support to campus administrators and teaching staff.Secure and coordinate substitutes for teachers and instructional assistants.Attend staff meetings; record attendance and take accurate meeting notes.CommunicationDraft, edit, and distribute internal and external communications, including emails, notices, and announcements for staff, students, and families.Answer, screen, and direct incoming phone calls; take and relay accurate messages as needed.Open, sort, and route incoming mail; prepare and send outgoing mail.Office OperationsManage the daily functions of the front office, maintaining a welcoming and organized environment for students, staff, and visitors.Orient new staff to campus procedures, including building access, payroll, communication systems, and technology use.Prepare and print student awards and certificates (e.g., Principal's List, Honor Roll, Student of the Month, and end-of-year recognition).Process campus payroll for hourly staff and designated teaching personnel.Record and process payments for extracurricular fees, club dues, ticket sales, fundraisers, and staff committees.Occasionally perform light to moderate lifting related to supplies, event setup, or school materials.Records & Information ManagementMaintain accurate and confidential records, files, and school databases.Prepare reports and documentation in compliance with school, district, and state requirements.Ensure timely and organized information flow across departments and stakeholder groups.Other DutiesSupport campus leadership with additional tasks and special projects as assigned to promote a well-functioning school environment.Professional CompetenciesProtect confidentiality of records and information about students and staffDemonstrate data management and entry skills, including the ability to maintain and improve filing systemsMaintain accurate record keepingPossess strong written communication skillsEffectively manage time, multitask, and remain flexibleExhibit strong organizational skillsDemonstrate accuracy and attention to detailDisplay interpersonal skills, a professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situationsWork well under pressure and meet multiple deadlinesTake a proactive approach to problem-solving and process improvementWork well independently and collaboratively with othersBe responsible, reliable, and punctualPromote positive interactions with students and colleaguesBe flexible and adaptable to changeAccept direction and performance feedback positivelyExercise positive and proactive problem-solving skills for behavior and conflict resolutionServe as a positive role model for students and colleaguesBFCS Core ValuesPractice and Emulate Virtue – Act honorably and with integrity.Be Intellectually Curious – Have a passion for learning and growth.Have a Growth Mindset – Be flexible and adaptable to change.Be Intentionally Positive – Approach situations with the right intention.Promote Civility – Treat others with respect and understanding.QualificationsArizona IVP Fingerprint Clearance CardWill be required to pass a criminal background check upon hireOffice administrative or management experienceDigital literacy and familiar with standard office platforms (Ex: Microsoft Office and Google)Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties may include frequent walking, standing, stooping, and lifting up to approximately 25 pounds. Employees may be required to exert up to 50 pounds occasionally. This position will require the employee to have the ability to stand for extended periods of time.BenefitsASRS RetirementEmployer Paid Medical and Life InsuranceVoluntary Family Medical, Dental, Vision, and Life InsurancePaid HolidaysPTO and Sick-Time accrualAn Equal Opportunity OrganizationBFCS does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.