Project Coordinator

Alphanumeric is hiring a PROJECT COORDINATOR to work onsite/hybrid in Marietta, PA with our client of 20 years committed to improving lives through medical and pharmaceutical advancements.Pay Range: $53 - $58/hourWork Arrangement: Hybrid / Site-BasedThis role follows the Marietta site-based work policy and is expected to be onsite a minimum of 3 days per week, with additional onsite presence based on business needs and manager direction.Important RequirementsNo 3rd party agencies or vendorsApplicants must be authorized to work on a W2 basis without sponsorship now or in the futurePosition SummaryThe Project Coordinator coordinates and tracks activities supporting Incoming Materials readiness for the Marietta Drug Substance project team. This role partners closely with the Drug Substance Project Strategy and Program Manager while providing day-to-day organizational and operational support to the Supply Chain and Incoming Materials workstream.The position works cross-functionally with teams including Supply Chain, Warehouse, Quality (QA/QC), MSAT, QC, and other site and global stakeholders to support manufacturing startup readiness and execution.This role is heavily focused on maintaining schedules, trackers, action logs, meeting coordination, reporting, and documentation required to ensure timely execution of Incoming Materials activities and milestones.Key ResponsibilitiesMaintain the Incoming Materials integrated schedule, incoming materials tracker, and action tracker including task sequencing, owners, dependencies, and due datesProvide routine status updates to the workstream lead, Strategy and Program Manager, and project teamCoordinate meeting cadence for Incoming Materials core teams, extended stakeholders, and governance meetings as neededSchedule meetings, prepare agendas and pre-read materials, document meeting minutes, decisions, and action items, and follow up on commitmentsSupport Incoming Materials process readiness activities including:Receiving and inspection workflowsMaterial master data readinessSupplier documentation trackingSampling and testing coordinationRelease and dispense readiness activitiesCoordinate cross-functional inputs for new incoming material introduction and qualification lifecycle activitiesMaintain risks, issues, decisions, and dependency logs while ensuring timely escalation of concerns impacting schedules or complianceCreate and maintain controlled project documentation repositories including SOP drafts, work instructions, training evidence, qualification/validation documentation, and vendor documentationPrepare dashboards and routine reporting using tools such as Excel, SharePoint, MS Project Online/Planner, and Power BICoordinate cross-functional touchpoints across Supply Chain, Warehouse/Receiving, Quality, MSAT, and external partners to ensure alignment on priorities and executionSupport change control and scope updates by tracking impacts to schedules, deliverables, and stakeholder communicationsComplete all required training assignments by established due datesJob RequirementsQualificationsExperience supporting project coordination, project administration, or PMO activities within regulated industries such as pharmaceutical, biotech, life sciences, manufacturing, or supply chain operationsStrong organizational skills with the ability to manage multiple priorities, timelines, and cross-functional deliverablesExperience maintaining schedules, trackers, meeting documentation, and project reportingStrong communication and stakeholder coordination skillsProficiency with Microsoft Office tools including Excel, PowerPoint, Outlook, and SharePointExperience with MS Project Online, Planner, Power BI, or similar project tracking/reporting tools preferredExperience supporting manufacturing startup, supply chain readiness, incoming materials, quality, or warehouse operations is a plusAbility to identify risks, escalate issues appropriately, and support timely resolution of project roadblocksPreferred BackgroundPharmaceutical, biotech, GMP, or regulated manufacturing environment experience preferredExperience supporting cross-functional operational readiness or manufacturing startup initiatives strongly preferredFamiliarity with incoming materials processes, supplier documentation, QA/QC coordination, or warehouse workflows is highly desirable