Administrative Assistant (School Year) - PATHS

Position Type:SCHOOL SECRETARY/ADMINISTRATIVE ASSISTANT IDate Posted:5/11/2026Location:Portland Arts and Technology High SchoolDate Available:08/17/2026Closing Date:06/20/2026TITLE:Administrative Assistant (School Year)POSITION OVERVIEW: The Administrative Assistant serves as general administrative support to the Administration and Lead Administrative Assistant, and may support other roles within the school; communicates information to students, parents, staff, and/or other districts; ensures compliance with financial, legal, and administrative requirements; and supports a broad array of services provided to students, parents, instructional and support employees. Work requires responsible contacts with students, parents, and others. This position exercises some independence and judgment in performing their work.ESSENTIAL RESPONSIBILITIES:Operate and oversee the building security system, including the point of contact for all incoming guests and visitorsPerform general secretarial duties for the building and building administrator as assignedOperate the District computer software to maintain and update current and accurate recordsReceive incoming telephone calls and operate the telephone systemMaintain current and accurate student records, prepare and provide reports from data as necessaryCompose correspondence as necessaryPerform such other tasks and assume such other responsibilities as assigned by the building Administrator or designeeKNOWLEDGE, SKILLS, AND ABILITIES:Working knowledge of computer software and programs, including word-processing, data entry, spreadsheets, and Google WorkspaceDemonstrated competency in oral and written communicationSuccessful experience working with a student populationAbility to maintain confidentiality, professional tact, diplomacy, and presentation with administrators, students, teachers, parents, and the communityAbility to work with staff and the general public professionally and appropriatelyAbility to comprehend and maintain detailed and often confidential informationAbility to make independent judgments by school/program procedures and policiesAbility to multi-task in a fast-paced, changing office environment, and work with frequent interruptions and changes in assignmentsEDUCATION, TRAINING, AND EXPERIENCE:High School Diploma or equivalentMinimum two years' experience in a busy office environment required, providing high-level secretarial/data management functions using modern office technologies.CREDENTIAL REQUIREMENTS:Maine State CHRC authorization (fingerprints) (more info)EMPLOYMENT DETAILS:Schedule: School Year, Full Time (1.0 FTE)Assignment: PermanentReports to: Director of PATHSContract: Part of BASE union (see 2023-2026 CBA here; future contract currently under negotiation)Wage range: Based on experience as per CBA (25-26 range $22.46-29.25; 26-27 range will be higher)Benefits: Eligible for benefits as outlined hereABOUT PATHS:Portland Arts and Technology High School (PATHS) is a regional Career and Technical Education (CTE) center serving high school students from Portland and surrounding districts. PATHS prepares students for both college and careers through hands-on, industry-informed instruction in a wide range of technical programs.Portland Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.