Admin Assistant Maintenance Department

Position Type: District Support Staff/Administrative Assistant Date Posted: 5/26/2026 Location: Casey Administration Building- Business Office Date Available: 07/01/2026 Salary Based on Experience: $18.52 -$26.11 Job Title: Administrative Assistant Wage/Hour Status: Nonexempt Reports to: Administrator Designated Pay Grade: Dept./School: Central Administration Office/Campus/Dept. Date Revised: 04/19/2022 Primary Purpose: Under moderate supervision organize and manage the routine work activities of a central administrative office and provide clerical services to a director or department head and other staff members. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective communication and interpersonal skills Basic math skills Ability to use personal computer and software to develop spreadsheets and databases and do word processing Experience: Three years secretarial experience, preferably in a public education environment Major Responsibilities and Duties: Records, Reports, and CorrespondencePrepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer.Compile pertinent data as needed when preparing various state and local reports.Maintain physical and computerized departmental files.Maintain student records as needed. AccountingPerform routine bookkeeping tasks, including simple arithmetic operations, for the department.Order and maintain inventory of office supplies and program equipmentAssist with the preparation of purchase orders and payment authorizations.Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.Manage and process travel arrangements for the department. OtherAnswer and respond to incoming calls, take reliable messages, and route to appropriate staff.Maintain a schedule of appointments and make travel arrangements for department staff.Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.Receive, sort, and distribute mail and other documents to department staff.Maintain confidentiality of information. Supervisory Responsibilities: None. Equipment Used: Personal computer, printer, calculator, copier, and fax machine. Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress