Program Administrative Assistant

Program Administrative Assistant Columbus House opened its doors in 1982 to provide services for men and women at least 18 years of age. Our goals quickly broadened from the mere provision of food and shelter and simple survival, to understanding and working toward overcoming the problems which cause people to become homeless. Columbus House, along with its core of loyal supporters, friends, and volunteers, has remained committed to fulfilling its mission: "To serve people experiencing homelessness or at imminent risk by providing life-saving outreach, shelter and housing and by fostering their personal growth and independence. We advocate for and create affordable housing to end homelessness in our communities."Under the direction of the Chief Program Officer (CPO), the Administrative Assistant provides the CPO with a professional level of confidential administrative support in the oversight of all agency service programs.Duties and ResponsibilitiesAssists the Chief Program Officer in all areas of scheduling, filing, correspondence, meeting planning & preparation as well as any other related tasks assigned by the CPODraft correspondence and assembles confidential and sensitive informationSchedules and attends assigned agency and outside meetings; may compose, transcribe and disseminate meeting minutes as needed; assist in coordinating correspondenceManages and keeps track of committees and group membership, attendance, participation and renewalsAttends other meetings as requested by CPO such as Leadership Council, Safety Committee, TAG Committee, QA Committee, etc., to compose meeting notes for review by the CPOPerforms computer-related tasks including data entry, formatting reports, grant drafts, contracts and legal documents, file organization managementMay assist in assembling grant applications and reports to federal, state and local fundersMaintains access to the Concord contracts database and helps coordinate timely reportingOccasional evening and weekend work may be requiredOther related duties as assignedQualificationsAssociate's degreeMinimum of 3 years of office management and/or administrative support experience working for senior level managementOutstanding skills in the utilization of Microsoft Office programs, including Teams and SharePoint; experience with Zoom scheduling and calendar sharing requiredExcellent interpersonal, written and verbal communication skills, as well as good judgment and a strong sense of confidentialityAble to clearly articulate the Columbus House mission and is comfortable maintaining relationships with staff, managers, directors, and other Columbus House stakeholdersExcellent organizational and time management skillsSelf-starter with a deadline-oriented mindsetCapable of managing multiple assignments and prioritiesOutstanding collaborative skills and has the ability to work independentlyValid drivers' license with a good driving historySupervised by: Chief Program Manager Schedule: Monday- Friday 8:00am- 4:00pm Salary range: $24.00-$26.00 BenefitsMedical, dental, vision benefits are offered along with other additional voluntary coverages with full time employment401 K retirement plan with employer matching contributionPaid time off10 paid holidaysEqual Opportunity/Affirmative Action Employer: Protected Veterans and Individuals with Disabilities Encouraged to Apply