Executive Administrative Assistant

Health Center Inc. (also known as The New York Hotel Trades Council and Hotel Association of NYC, Inc Employee Benefit Funds) is a NYC based healthcare organization with ambulatory care facilities staffed with a wide range of health professionals to provide extensive medical and diagnostic services. We offer Primary Care, Dental, Radiological, Vision, Mental Health, and other Specialist services within our facilities at no charge to our Union members, removing the financial roadblock that many people face when trying to obtain quality medical care. We are looking for an Executive Administrative Assistant to directly support our C-Level Executives and operations. This is an opportunity for someone who wants to be in the mix with top level executives whose decisions make the biggest impact in our organization.Please note this is an ONSITE OPPORTUNITY based out of our Central Administration Office (Manhattan).Duties and ResponsibilitiesProvide high-level administrative support and assistance to the Chief Operations Officer, Chief Medical Officer, and Chief Administrative OfficerWelcomes visitors into executive area and identifies purpose of the visitPerforms clerical and administrative tasks including answering phones, taking messages, and reviewing/routing correspondenceResponsible for data entry, typing, copying, filing, faxing, scanning, and ordering suppliesSchedule/coordinate meetings and conference room schedules for C-Suite using Microsoft OutlookAttend meetings as requested to take notes/minutesMaintain attendance records for senior staff and direct reports via ADPCompose routine and recurring correspondence (mail, email, fax)Assisting in preparation of regularly scheduled reportsHandle incoming legal correspondence and subpoenasResponsible for Special projects and reports as assignedCreate and maintain reports, such as expense reports or appeals reports via Microsoft ExcelHandle medical appeals and ensure they go to the proper partiesAssist with additional projects as neededQualificationsHigh School Diploma required, Bachelor's Degree preferredMinimum of 4 years' experience in an Executive Assistant role, ideally supporting C-Level suiteExcellent organizational, time management, and interpersonal skillsComputer Skills a must (proficient in Microsoft Word, Excel, Powerpoint, and Outlook)Ability to work independentlyStrong verbal and communication skillsBilingual (Spanish) a plusRegistered Notary a plus