Executive Administrative Assistant

Executive Administrative Assistant The Executive Assistant to the CEO/President is to provide exceptional clerical and confidential/discreet administrative and personal support. Responsibilities go beyond the typical and include duties such as providing personal assistance to family members, attending functions with or in place of the CEO/President, and being available 24/7.Roles and Responsibilities The Executive Assistant will perform the following duties in a safe, productive, and effective manner:Schedules appointments and events for CEO/President, both internal and external Keeps master calendar of all company and key association events for referenceCoordinates all travelAnswers calls; responds to requestsHandles all confidential materialsEnsures proper filing of documentsCompletes preliminary reviews of magazines, documents, etc. Highlights critical materialsPrioritizes reading materials and recommends distribution for other party review Routes reading materials per DLB's directives and then follows-up with those to whom routed information was sent for feedbackServes as "ghost-writer" for CEO/President, as neededManages projects as assignedTracks and submits CEO/President expensesAttends CEO/President meetings and on occasion "fills-in" for CEO/President in his/her absence; prepares minutes from meetings and distributes to appropriate audienceProvides reminders and tickler systems to ensure CEO/President follows-through on commitments Helps to identify things that are "front burner" and "back burner" itemsActs as liaison between CEO/President and co-workersProvides administrative support to other executives on an as-needed basisParticipates in professional organizations and events as requestedInterfaces with Board of DirectorsAttends Board meetings and maintains all documentationPlans, coordinates, and attends off-site events for Board of Directors and Executive Leadership GroupSupports Board members as neededRequirements Bachelor's degree from four-year college or university and six years of prior executive assistant experience; or equivalent education and experience. Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and PowerPoint. The following competencies are needed to successfully perform this job:Ability to read and interpret business-related periodicals, journals, technical procedures, and governmental regulationsAbility to read and comprehend instructions, correspondence, and memosAbility to prepare and write reports, business correspondence, and proceduresAbility to effectively present information and respond to questions in one-on-one and small group situations with all levels of customers, clients, and co-workersAbility to actively listen and appropriately respond to requests, complaints, inquiries, etc.Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentagesAbility to work with people individually or in group settingsAbility to provide outstanding customer service and operate as a "concierge"Confidential, trustworthy, honest, and loyalResourcefulEnergetic; has a "drive"Possesses a value system that is fair, firm, and consistentPoised, professional, yet "down-to earth"Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization existsAbility to interpret a variety of instructions furnished in written, oral, diagram, or schedule formAbility to define problems, collect information, establish, and extract facts, and draw valid conclusionsAbility to prioritize and multi-taskAt Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.Baker is an EOE Disability/Veterans Employer.Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech@sharedservices.cc or calling 1-513-539-4000 and asking for HR.Nearest Major Market: Fort Lauderdale. Nearest Secondary Market: Miami.