Executive Assistant Office Manager

Job Purpose: Responsible for the full range of management of the administrative activities of the Office of the General Manager at the New York Branch. Support and represent the General Manager as his primary contact throughout the Branch and the wider Bank.Responsibilities:Executive AssistantManages the General Manager’s meeting & appointments calendarPrepares agendas, meeting materials and presentations including various data-based reports for use at meetings of the General ManagerResponsible for taking minutes during Committee meetings, ensuring that all directives and requests are responded to in a timely mannerGatekeeper to the GM's office- screening visitors, calls, and requests with the utmost discretion and responsibilityCoordinates and schedules complex domestic and international travel itineraries and accommodationsCoordinate Branch eventsOffice & Premises ManagementManages the vendors who provide Branch servicesServes as Branch’s primary liaison with Premises Landlord, ensuring all certifications are up to date, fire drills and safety drills are managed properly, and all day-to-day custodial and janitorial servicesPurchases primary day-to-day supply requirements for the officeManages and maintains necessary inventory of stockroom suppliesMaintains and managers building & Branch security systemExpense Management:Coordinate with Financial Control department to ensure accuracy of expense claims and follow up on past due expense reportsIMF Coordinator:Serves as primary administrative support to the Group CEO and all senior executives, including Group Board members, during the eventManages all aspects of event planning for annual IMF/World Bank eventCompletes scheduling for all bilateral meetings, appointments, events and activitiesHuman Resources:Acts as Co-Chair of the Employee Engagement Committee planning and executing all employee events in the BranchAssist with ad hoc HR responsibilities (payroll, onboarding)Skills:Advanced communication skills (written and verbally)Able to think and act proactivelyExcellent time management skills and ability to multi-task and prioritize work.Attention to detail and problem-solving skillsAbility to remain calm and perform well under pressure at all timesExperience:5-7 years' experience dealing with C level executivesFinancial Services/Banking experience preferred