Payroll Specialist

MissionResponsible for the administrative and technical support for the People function information system (HR Minds), ensuring data accuracy, system efficiency, and user comfort while also supporting People Ops activities such as onboarding/offboarding, record maintenance, expat payment calculations, and special projects to improve the efficacy of the function.Challenges we trust you withData Accuracy: Maintain accurate and up-to-date employee files, records, cost centers, and data within the HRIS system, Payroll platform, and other internal shared resources. Audit data monthly to ensure alignment among all systems, cost centers, and team structures.Review Payroll files, and partner with Payroll Specialist to perform checks and balances on bi-weekly payroll data, ensuring that both ADP and HR Minds are aligned.System Troubleshooting: Troubleshoot basic user system questions and escalate complex issues to the HR Minds team. Assist with system upgrades, testing, and implementation of new features. Data Entry & Updates: Enter and update employee information, including new hires, changes in employment status, and compensation. Audit employee-initiated changes in the system for accuracy.Provide regular checkups and status updates of USA data; review transaction results; assess system performance and accuracy.Serve as the point of contact for system usage, access, testing, and escalation requests. Develop, document, and maintain all current and new HRIS business process workflows for efficiency and compliance.Enter and coordinate purchase requisitions and orders that support the team.Collaboration:Partner with cross-functional global team members on systems-related issues, requests for enhancements, report queries, and other activities and projects.Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc., and refer more complex questions to appropriate senior-level colleagues or management.What We ValueYou have:High School diploma, Associate degree, or equivalent, required; College degree preferred.1+ years of administrative experience in a corporate environment is a plus.Proficient with or the ability to quickly learn people management software, payroll mechanics, and similar computer applications.Basic understanding of HR and People Operations corporate environment.Excellent grammar, proofreading, verbal and written communication, and organizational skills.Proficient with Microsoft Office Suite. Excellent Excel, PowerPoint, and SharePoint skills are a plus.Experience in using ADP Workforce Now, SAP, and SuccessFactors software a plus.And you also are:Able to work well under pressure and coordinate several activities at one time.Capable of solving problems and meeting strict deadlines.Highly emotionallly intelligent, possessing interpersonal skills, resilience, and the ability to develop trusting and long-term relationships internally and externally within a global operations context.Customer-focused mindset aimed at continuously improving employee satisfaction.Able to work well within a complex organization and collaborate with staff at all levels.Capable of developing a plan to meet deliverables, seek input, and collaborate with team members to meet objectives.Able to work overtime as needed.Life at IBAIBA is a listed company, headquartered in Belgium, and employs 1800 people across the globe mobilizing their skills and passion to Protect, Enhance and Save lives. We develop, manufactures and supports innovative equipment and software solutions for diagnostic, cancer treatment, and industrial applications.  Innovating for life since more than 30 years, IBA has open new ways to diagnose and fight cancer and become the worldwide technology leader in the field of Proton Therapy, which is today the most advanced technologies treatment against cancer.  Our core particle accelerators knowledge is unparalleled, with 100,000 patients treated on our proton therapy solutions and over 550 accelerators in operation globally. One Mission, 4 business lines  IBA ‘s world class expertise lies in the development of: Next generation Proton Therapy technologies   Radiopharmaceuticals providing oncology care providers with premium quality services and equipment  Dosimetry advanced solutions for Quality Assurance of medical equipment and increased patient safety particle accelerators for the Industrial and medical world.  Our 4 business lines are employing more than 1,500 passionate professionals worldwide dedicated to our Mission:  Protect, Enhance and Save lives. Join us  At IBA we dare to develop innovative solutions pushing back the limits of technology. We achieved worldwide recognition in our field by supplying the world's top oncologists with the most precise, cancer-defeating, technologies. If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.