Administrative Assistant

Administrative AssistantPremier Youth Volleyball Club – South Florida Full-Time | In-Office (9:00 AM – 5:00 PM)If your skills, experience, and qualifications match those in this job overview, do not delay your application.About the ClubWe are one of South Florida’s fastest-growing youth volleyball organizations, serving athletes ages 8–18 across developmental, regional, and national programs. Our environment is fast-paced and detail-driven, where strong organization and communication are essential to delivering a high-quality experience for players and families. We are seeking a reliable and highly organizedAdministrative Assistantto support the daily operations of the club and help maintain structure across all systems.Role OverviewTheAdministrative Assistantis responsible for managing the club’s day-to-day administrative functions, including communication, scheduling support, billing, and general office operations. This is afull-time, in-office role (9–5)that requires someone who is: Organized and detail-oriented Responsive and professional Comfortable handling multiple tasks throughout the day You will work closely with leadership and coaching staff to ensure thatoperations run smoothly and communication stays clear and consistent .Key Responsibilities1. Front Office & CommunicationAnswer and managephone calls, emails, and daily inquiries Serve as a point of contact for parents, players, and new prospects Provide accurate information regarding programs, schedules, and registration Ensure timely and professional communication at all times 2. Billing & Administrative SupportManagebilling, invoices, and payment tracking Assist families with account questions and payment-related concerns Maintain organized financial records and administrative documentation Support backend systems such as registration platforms and spreadsheets 3. Scheduling & Program SupportAssist withpractice schedules, court assignments, and calendar updates Support coordination of clinics, camps, and club programming Help ensure all schedules are accurate, updated, and clearly communicated Assist with tryout organization and general program logistics 4. Office Operations & OrganizationMaintain organized systems for: Player rosters Schedules Communication records Administrative files Support daily office operations and ensure a structured environment Assist with preparation for meetings, events, and internal needs 5. Staff & Leadership SupportProvide administrative support toclub leadership and coaching staff Assist with coordinating internal communication and documentation Help ensure coaches and leadership have what they need to operate efficiently 6. Community & Event SupportAssist with organizingclub events, clinics, and community initiatives Support communication and coordination for community service efforts Help maintain a positive and professional club presence QualificationsxywuqvpRequiredAbility to workin-office, full-time (9–5) Strong organizational and multitasking skills Excellent communication (phone, email, in-person) High attention to detail and follow-through Ability to work in a fast-paced environment PreferredPrevious administrative or office experience Experience in youth sports, athletics, or service-based environments Familiarity with scheduling systems or registration platforms Who This Role Is ForThis role is for someone who: Is naturally organized and dependable Communicates clearly and professionally Can manage multiple responsibilities without getting overwhelmed Takes pride in keeping systems clean, structured, and efficient What Success Looks LikeCommunication is handled quickly and professionally Billing and records are accurate and up to date Schedules are clear and organized Leadership and coaches feel supported Daily operations run smoothly and efficiently