Office Manager & HR

Office Manager & HR Coordinator (Security Services)We’re looking for an organized, detail-focused Office Manager/HR Coordinator to support the security operations team. You’ll handle day-to-day office needs while coordinating scheduling, payroll, invoicing, and HR paperwork. This role has the authority to enforce timesheet deadlines, schedule compliance, and required documentation.What you’ll doRun daily office admin: phones/emails, filing, supplies, vendors, and general supportBuild and maintain schedules for guards/supervisors; manage call-offs and coverage needsCollect and review timesheets; follow up on missing or late submissionsSupport payroll by validating hours, overtime, differentials, PTO, and correctionsCreate accurate client invoices based on schedules/timesheets and contract ratesTrack unpaid invoices and coordinate with accounting on billing issuesHandle onboarding/offboarding paperwork: background checks, training logs, I-9/E-Verify, filesMaintain confidential employee records and compliance documentationTrack incidents/workers comp intake and keep logs organizedPrepare simple weekly/monthly reports (billing, payroll, coverage, staffing, compliance)ToolsScheduling/payroll/billing systems + Excel/Google Sheets (tracking, rate tables, reports)