Administrative Assistant - (Full Time) Nursing Admin

Administrative Assistant Position St. Mary's Medical Center is looking for an Administrative Assistant to perform various administrative duties related to the operation of the multiple clinical and non-clinical departments. Also responsible for handling communication relevant and confidential to the department. May include the following: Acts as receptionist/greeter for the department. Obtains and files copies of RN and LPN licensure. Coordinates and maintains documents as well as follow up for nursing clinical ladder program. Takes messages, fields questions and routes calls as appropriate within the scope of authority. Orders and maintains office supply inventory, keep equipment supplied with necessary items for department(s). Coordinates the scheduling, utilization and set-up of conference rooms for meetings and other functions. Coordinates equipment request (delivery/pick up, trouble shooting) for meetings and other functions. Completes and distributes designated monthly, quarterly and annual reports to Department Leader or authorized designee. Takes minutes of designated meetings, types with accuracy and timeliness and distributes minutes in timely fashion. Maintains with accuracy and order, all files of correspondence, reports, equipment and purchases for the department. Plans and coordinates for designated activities/events for the department(s). Maintains accurate timecards in Kronos. Responsible to sign off payroll for the department(s) as requested. Maintains working knowledge of Kronos and available reports. Identifies own strengths and weakness as an indication of professional growth. Maintains confidentiality. Performs other duties as required or assigned.