Alumni Engagement and Annual Giving Event Assistant (temp)

The Alumni Engagement and Annual Giving Event Assistant provides event preparation and support to key alumni engagement and annual giving events in the summer and fall seasons including Commodore Launch events, Move-In Weekend, Parents and Family Weekend and Reunion events.The Event Assistant will work in a phased approach – with a variety of teams – beginning with Commodore Launches, Move-In Weekend, Family Weekend, and Reunion. Assistant will be managed by members of each team, in a collaborative manner.The primary function is to perform support services, some of which may include confidential information. The Event Assistant must function with a high degree of professionalism. Candidates should reside in Middle Tennessee; this role is hybrid, requiring specific in-office dates.Specific Duties IncludeWorking closely with our event system (AlumnIQ) to manage registrations and maintain reportingWorking closely with staff on creating/proofing/sending invitations & remindersMaintaining master planning and tracking documentsGenerating nametags and attendee listsCompleting tasks in a timely manner, by the scheduled due date of each eventAssisting in preparing, mailing and/or assembling materials for all eventsOn-site event support, including event set up and registrationPost-event duties as assigned; reconciliation of registrations in event system (AlumnIQ) andreportingOther duties as assignedPrimary Skills IncludeAdvanced proficiency with Microsoft Word, Excel, OutlookStrong interpersonal skills, and effective oral and written communication skillsAbility to perform and manage multiple projects on a regular basisStrong time management and organizational skillsAbility to keep private information confidentialAbility to work independently, assuming responsibility, prioritizing, and carrying out duties with minimal supervisionNon-Negotiable Dates (candidates must be available on-site for all dates, including weekend & evening hours):Move-In Day – Wednesday, August 19 and Saturday, August 22Family Weekend – Friday, September 18 – Sunday, September 20, with additional in-office days of September 14-17Reunion Weekend - Thursday, October 15 – Sunday, October 19 with additional in-office days of September 21-23 & 28-30 and October 5-9, 12-14 & 19-23