Office Manager

Title: Office Manager Tompkins Excavating is a premier woman-owned, full-service excavating and site development contractor in New York, committed to delivering the highest quality work on every project. Our culture is built on the values of teamwork, honesty, efficiency, and continuous growth. Safety is at the core of everything we do, defining who we are as a company. With over 40 years of experience and a track record of steady growth, we are always seeking top talent to join and strengthen our team. Job Summary: The Office Manager is responsible for overseeing and managing the daily activities of the office and to ensure smooth and efficient operations. This role involves implementing and maintaining office policies and procedures, coordinating resources, managing vendor relations, and controlling expenses. The Office Manager ensures the office runs efficiently by handling administrative tasks, including record keeping, document preparation, mail distribution, communicating professionally with team members and providing technical support. Responsibilities: Assist the executive team in maintaining calendars, with a primary focus on assisting the President. Maintain accurate record-keeping, HRIS systems, payroll and manage document preparation in a fast-paced environment. Select and manage vendors for office equipment and supplies. Coordinate maintenance services, technical support, project scheduling, and other internal operations. Recruit, train and coach office staff to achieve optimal performance and professional development. Oversee staffing, performance evaluations, and training programs. Enforce policies and procedures for administrative functions, ensuring consistent and fair practices. Respond to employee inquiries in a timely, professional and efficient manner. Ability to keep sensitive information confidential, working with the highest level of integrity. Manage and plan companywide events to enhance and grow our company culture. Ability to handle conflict in various situations in a calm, professional and neutral manner. Qualifications: Excellent verbal and written communication skills to interface with staff, vendors and stakeholders. Proficiency in managing documents, HRIS systems and office records accurately and securely. Ability to identify issues, coordinate resources, develop solutions quickly and efficiently. Proficiency in common office software applications (Ex: Microsoft Office Suite). Working knowledge of payroll compliance, basic HR functions and experience with payroll processing for 50+ employees. Ability to travel locally to visit work sites as needed. Associate degree or higher and 3-5+ years related office management experience. Must be authorized to lawfully work in the U.S. Pass a pre-employment background check and drug screening. Ability to lift 15+ lbs and sit at a desk for prolong periods of time. Bilingual (Spanish/English) required. Company Benefits: Competitive pay Medical Coverage Paid time off Training programs 401k plan with employer matching program Job Type: Full-time Pay: $58,000.00 - $60,000.00 per year Reports To: President or equivalent Schedule: 9 hour shift On-site Monday to Friday Location: 27 Morrissey Dr, Putnam Valley, NY 10579 This job description is intended to provide an overview of the position and its general responsibilities. It is not an exhaustive list of all duties, responsibilities, or qualifications associated with the role. Additional tasks may be assigned by the supervisor at any time, without prior notice, based on business needs. Employee Acknowledgment: I have read and understand the responsibilities and requirements of my role as Office Manager. Employee Signature: _________________________ Date: ____________ Supervisor Signature: _________________________ Date: ____________ Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Job Type: Full-time Pay: $58,000.00 - $60,000.00 per year Benefits: 401(k) 401(k) matching Health insurance Paid time off Professional development assistance Referral program Education: Associate (Preferred) Experience: Office management: 3 years (Required) Work Location: In person