Executive Assistant/ Operator

Miami, FL (Full-Time, In-Office)Full-Time$80,000 – $90,000About The RoleThis is not a traditional Executive Assistant role.We are looking for a high-ownership operator to work directly with a fast-moving real estate entrepreneur who runs multiple entities, including:Real estate acquisitionsWholesale operationsA nonprofit foundationA startupA title companyYou will function as a true right hand — someone who can take ownership of the operational layer, make decisions, and ensure nothing falls through the cracks across all areas of the business.If you are someone who waits for instructions, this role is not for you.If you are someone who anticipates, solves, and executes at a high level, you will thrive here.What You'll DoOperate as the Executive's Right HandManage and prioritize calendar, inbox, and communicationsAct as a gatekeeper — filtering what reaches the executivePrepare meetings with clear agendas and outcomesEnsure priorities are executed without constant follow-upDrive Execution Across All EntitiesCoordinate real estate deals (deadlines, wires, closing timelines)Track multiple moving priorities across acquisitions, operations, and projectsCommunicate with agents, attorneys, lenders, and vendors (Spanish + English)Ensure nothing slips — you own follow-throughOwn Systems & Improve OperationsBuild and maintain systems for task tracking, workflows, and follow-upsIdentify inefficiencies and fix them proactivelyCreate structure across multiple business linesFinancial & Operational OversightReview expenses, invoices, and paymentsFlag inconsistencies before they become problemsMaintain organized records across all entitiesWhat Success Looks LikeThe executive does not need to follow upProblems are solved before they escalatePriorities move forward without constant directionEverything is organized, tracked, and handledRequirementsFluent in English and Spanish (non-negotiable)Based in Miami and able to work fully in-office2+ years in an Executive Assistant, Operations, or similar high-trust roleExperience in real estate or fast-paced environments preferredComfortable handling time-sensitive tasks (contracts, wires, deadlines)Proficient with tools like Google Workspace, Asana, CRM systems, QuickBooks (or similar)Work EnvironmentThis is a fast-paced, unstructured environment.Priorities will shift. New problems will come up daily. You will be expected to adapt quickly, make decisions, and keep things moving without constant direction.Why This RoleHigh visibility and direct exposure across multiple businessesReal ownership and responsibility (not just task execution)Opportunity to grow into a true operator / Chief of Staff-type role