Project Manager (Olathe)

Position OverviewThe Project Manager serves as the project manager within the Project Implementation Team, partnering closely with—and supporting—the Project Engineer to ensure projects are delivered efficiently, on schedule, and with clear communication across all internal and external stakeholders. This role focuses on project coordination, documentation, scheduling, and cross-functional alignment, allowing the Project Engineer to remain focused on technical delivery and engineering deliverables.The TPM acts as the operational backbone of the project—tracking progress, managing workflows, identifying risks, and ensuring project details are organized, communicated, and followed through.Reporting & Team InteractionWorks closely with Project Engineers, Engineering Management, Project Implementation Technicians, Project Administration, customers, and vendorsActs as a key liaison between engineering, operations, and administrative teamsReports to Engineering leadershipKey Responsibilities – Project Coordination & AdministrationSupport Project Engineers during project kickoff, handoff, and implementation phasesWork with the Application Engineer to ensure a smooth transition from the sales team to the project team, confirming requirements, deliverables, and timeline expectationsMaintain overall project ownership for planning, coordination, and follow-through—ensuring decisions, action items, and deliverables stay on track from kickoff through closeoutOwn the project cadence: manage schedules, track scope changes, and drive recurring status updates to keep internal teams, customers, and vendors alignedProactively remove blockers by coordinating cross-functional support and escalation paths so the Project Engineer can focus on technical deliverablesBuild, maintain, and update project schedules and workflows in WrikeTrack project milestones, action items, dependencies, and deliverablesMaintain accurate and organized project documentation (drawings, scope documents, customer requirements, change logs, etc.)Assist with internal and customer-facing meeting coordination, agendas, and follow-up itemsCommunication & Stakeholder ManagementServe as a communication hub to ensure project updates flow consistently between engineering, operations, customer service, and leadershipDocument and distribute meeting notes, decisions, action items, and follow-ups to ensure alignment and accountabilityHelp coordinate customer communications related to timelines, scheduling, and project logistics (in partnership with the Project Engineer)Coordinate communication with vendors and customers to align timelines, responsibilities, and next steps throughout the projectProactively escalate risks, delays, or resource constraints to appropriate stakeholdersSchedule, Resource & Risk ManagementAssist in developing and maintaining realistic project schedules based on engineering and execution needsTrack resource requirements and availability in coordination with engineering and operations teamsIdentify potential scheduling conflicts, bottlenecks, or risks early and recommend mitigation plansSupport change management by tracking scope changes and coordinating required approvals and updatesCross-Functional SupportSupport the Project Engineer with cross-functional coordination to keep project work moving (operations, purchasing, customer service, and vendors)Coordinate procurement and logistics activities (ordering, shipment scheduling, and delivery coordination) in alignment with the project scheduleHelp schedule and track equipment testing milestones (IAT/FAT) and installation readiness activitiesMaintain accurate project information across project management tools and business systems (e.g., Wrike, CRM/ERP), ensuring updates are current and visibleSupport projects on-site to assist with coordination and field communication as neededRequired Skills & Qualifications3+ years of experience in a technical project coordination, project management, or engineering support roleDemonstrated experience working in a project management software platform to build schedules, track tasks, manage dependencies, and maintain project documentationComfortable working in Wrike (or similar project management software) to build and maintain project timelines, track milestones, action items, and dependenciesStrong organizational skills with the ability to manage multiple active projects simultaneouslyExcellent written and verbal communication skillsHigh attention to detail and strong follow-throughAbility to understand technical concepts sufficiently to support engineering workflows (engineering degree not required)Preferred SkillsPrior hands-on experience using Wrike in an engineering, manufacturing, automation, or integration environmentExperience supporting engineering-led or technically complex projectsFamiliarity with technical documentation, project specifications, and the ability to read and interpret engineering drawingsExperience working in CRM or ERP systems and maintaining project data accuracyBasic understanding of mechanical, electrical, or controls systems (helpful but not required)Success in This Role Looks LikeProject Engineers can focus on engineering deliverables with reduced administrative burdenProjects are clearly tracked, documented, and communicated internally and externallyRisks and issues are identified early and addressed proactivelyProject schedules are realistic, visible, and consistently maintainedStakeholders feel informed, aligned, and confident in project delivery