Purchasing Coordinator

Operations & Purchasing CoordinatorPlantscapers, Inc. – Irvine, CAIf you’re the person who keeps things organized, notices when something is off, and likes making systems run better… this role will feel natural to you.We’re looking for someone who thrives behind the scenes—managing purchasing, coordinating jobs, and keeping our systems clean and accurate so the business runs smoothly.You’ll sit at the center of operations, working across sales, production, and finance to make sure nothing falls through the cracks.Compensation & BenefitsFull-time, year-round positionPay range: $31–$35 per hour, based on experienceHealth insuranceDental and vision insurance401(k) planPaid vacation and holidaysPaid sick leaveConsistent schedule with strong work/life balanceEstablished company with long-tenured team and stable operationsCompensation flexibility for candidates who demonstrate strong operational ownership.What You’ll Be DoingOwning all company purchasing (plants, materials, supplies, uniforms, seasonal items)Managing vendor relationships and tracking orders from start to finishScheduling installations and coordinating crews, vehicles, and materialsMaintaining CRM and job tracking systems with accurate dataSupporting sales with reporting, sourcing, and commission trackingRunning job costing and operational reportsCatching issues early and helping resolve them before they become problemsThis Role Is For You IfYou like structure, systems, and organized dataYou’re detail-oriented and naturally catch mistakesYou follow through and don’t need to be remindedYou can manage multiple moving parts without getting overwhelmedYou’re comfortable working across teams and keeping things alignedThis Role Is NOT For You IfYou need constant direction or supervisionYou struggle with organization or prioritizationYou avoid accountability or difficult conversationsYou get overwhelmed in a fast-moving environmentRequirements2+ years in operations, purchasing, scheduling, or coordinationStrong Excel skills (used daily)Experience with CRM systems (Jobber is a plus)Familiarity with QuickBooks OnlineExperience in service-based or green industry is a plusWorking conditions/physical requirements: Office and warehouse environment; stay on tasks from start to finish with minimal supervision or distraction; Must be able to stand or sit for long periods of time, work on screens, type, answer phones, bend, reach, stretch, and possibly lift up to 25 lbs.Keywords: vendors, QBO, vendor management, purchasing coordinator, materials management, service scheduling, plant care, interior plants, landscaping, tropical plants, jobber, fleet coordination, client communication, installation scheduling, job tracking, job costing, no-charge replacement, process improvement, Jobber