Accounts Payable Specialist

Salary$31.89 - $41.35 HourlyLocationCity HallJob TypeFull-TimeJob Number20260601DepartmentFinanceDivisionFinanceOpening Date06/01/2026Closing Date6/14/2026 11:59 PM CentralFLSANon-ExemptDescriptionBenefitsQuestionsJob DescriptionAccounts Payable Specialist (Clerical Tech V)Pay: $31.89 - $41.35 per hour, DOQFull-Time, Non-Exempt, Benefit Eligible, UnionJoin the City of Eagan as an Accounts Payable Specialist (Clerical Tech V) and become a vital part of our collaborative finance team!In this role, you’ll manage key accounts payable functions, ensure accurate and timely payments, and support special projects that keep our community running smoothly. If you’re detail-oriented, enjoy working with diverse teams, and want to contribute to a city that values transparency and efficiency, this is the perfect opportunity to make a meaningful impact.Application Deadline: Sunday, June 14th @ 11:59pm (CST)Essential Position FunctionsCoordinates the Payment of all City BillsBilling Process Processes all bills received via US Mail, email, fax or interoffice mail for distribution to budget managers for approval and coding.Pursues appropriate documentation to ensure proper protocol for payment is obtained.Reviews all invoices for proper general ledger coding and levels of approval. Manages the payment for all invoices meeting adequate documentation and authorization for payment.Direct BillingManages credit accounts the City holds with various businesses such as: Sam’s Club, Home Depot, Menards, NAPA Auto Parts, ACME Tools etc.Maintains listing of employees authorized to obtain goods on credit from the various businesses, ensuring employees are properly added and/or removed timely. Reconciles individual receipts with monthly statements to ensure accurate billing. Billing ProcessDistributes City VISA card bills to approximately 40 cardholders on a monthly basis. Reviews and reconciles each cardholder statement to ensure all purchases are captured.Pursues appropriate documentation to ensure proper protocol for payment is obtained.Reviews all invoices for proper general ledger coding and levels of approval.Creates and Maintains Accounts Payable DataPerforms data entry using JD Edwards and Tungsten software platforms to process and record payments made to the City’s vendors. Manages and processes vendor payments – both electronically and by issuing checks with proper signatures. Records Management and TechnologyMaintains all accounts payable records using document imaging to categorize and catalog City related billing information, storing upwards of 10,000 checks per year.Manages the electronic storage of all accounts payable records in accordance with the Data Practices Act establishing security parameters with specific storage and folder structure to ensure data is easily accessible to authorized personnel.Serves as a key stakeholder with implementation of future data retention and storage systems. Will coordinate and perform the conversion of data from the existing system to a new system.Report ProductionPrepares weekly check register for review by the Assistant Finance Director and approval by the City Council.Creates and uploads weekly ‘positive pay file’ to the City’s bank following each check run to support fraud prevention policies governed by the bank.Produces ‘Accounts Payable Proof and Posting Report’ to ensure expenses are entered and recorded to the General Ledger.Provides reclassification reports upon request from accounting staff or authorized department representative detailing subsequent changes made to the expense codes on paid invoices.Additional Job FunctionsEnsures vendors are charging the proper sales tax based on purchases being made.Resolves any accounts payable issues regarding City invoices.Coordinates with City staff and vendors to ensure payments are made in a timely fashion. Daily DepositPrepares daily bank deposit and verifies its accuracy in order to resolve any discrepancies with the appropriate cash receipt specialist. Coordinates with the payroll department to ensure payments are made related to biweekly payroll (i.e., PERA, union dues, life insurance, and wage garnishments).Coordinates with the police department to ensure timely payments for bail collected.Processes and provides completed W9 forms to customers and vendors.Prepares requests for credit applications with new and existing vendors for the Assistant Finance Director to review and provide signature authorization.Assists with bank reconciliation and unclaimed property reduction through the review of outstanding check report: research and reissue checks that have not been cashed.Assists with budget or expense related questions by generating reports from the accounts payable or general ledger platforms to ensure the proper coding of expenses.Independently arranges for time sensitive duties to be completed if absent. Maintains the integrity of generally accepted accounting principles as it relates to accounts payable best practices.Communicates identified best practices to non-accounting stakeholders and customers.Reviews and processes cell phone bills distributed to City employees for review, coding and payment authorization. Oversees any subsequent redaction or reimbursement for personal calls made on City issued phones. Reviews other phone and mobile technology bills and copier usage, alerting IT to any variances. Reviews and processes utility-related bills (i.e. electricity, natural gas) and communicates with the various departments for discrepancies, clarification or new accounts.Perform other duties as assigned.Minimum QualificationsAssociate’s degree in accounting, finance or closely related field.Proficient in MS Office including MS Word and Excel.Things that may help you be successful in this roleTwo (2) years of accounts payable related experience or general accounting within a municipal setting.Experience with JD Edwards financial application software.Experience with Tungsten Automation accounts payable workflow software.Proficient with Excel and/or experience with data manipulation.CLICK HERE to view the full position description.Why choose the City of Eagan? We love to work hard and play hard! We have supportive leadership and a known culture of teamwork. Current employees have said they like working for #TeamEagan because of the strong connection to the Community, great benefits, access to nature, and it’s a place that being respectful is the norm – people are just nice!What are the benefit offerings?For detailed plan information please visit our Benefits Website at https://c2mb.ajg.com/cityofeagan/home/.BenefitsMedical – Blue Cross Blue Shield of MNDental – Health PartnersBasic Life, AD&D, Long-Term DisabilityVoluntarily Life InsuranceAccident InsuranceVisionLegal ServicesFlexible Spending (medical and dependent care)Employee Assistance ProgramDiscount programsRetirement and Medical Savings OptionsRetirement Investment opportunities through MissionSquare Retirement and Minnesota State Retirement SystemPERA PensionHealth Care Savings Plan (HCSP)Leave accrualsVacation accrues at a rate that equates to 3-weeks per year, with opportunities to accrue more after 10 years of employmentOpportunities to purchase up to 40 hours of vacation, earn PTO for wellness incentives, convert sick time to vacation, volunteer hours, etc.Sick and safe leave will be accrued on a per pay period basis at the rate of one working day each calendar monthIf you have additional questions, please contact Human Resources at hrjobs@eaganmn.gov.01Are you 18 years of age or older?YesNo02Are you able to perform the essential positions functions under the working conditions as described?YesNo03Do you have an associate’s degree or higher in accounting, finance, or a closely related field?YesNo04Please list all degrees received as well as the name, location, and course of study of all colleges, universities, and technical/vocational schools attended (NA if none).05Are you proficient in the use of Microsoft Office including Word and Excel?YesNo06How many years of accounts payable-related experience or general accounting experience do you have in a municipal setting?No Experience1 year2 years3 years4 years5+ years07Briefly describe your accounts payable and/or general accounting experience in a municipal setting (NA if none).08Do you have experience with JD Edwards financial applications software?YesNo09Briefly describe your experience using JD Edwards financial applications software (NA if none).10Do you have experience with Tungsten Automation accounts payable workflow software?YesNo11Briefly describe your experience using Tungsten Automation accounts payable workflow software (NA if none).12Are you proficient with MS Excel and/or do you have experience with data manipulation?YesNo13Check the box(es) below for areas in which you have professional work experience:Bank reconciliation, preparing daily bank deposits, and verifying accuracyReviewing/processing utility related billsReconciling multiple credit cardholder statements and/or managing credit accounts for multiple vendorsMaintaining AP records using document imaging (Laserfiche)Creating various financial reports (daily deposit, AP Proof & Posting, check register, positive pay file, etc.)Ensuring payments are made related to biweekly payroll (PERA, union dues, wage garnishments, etc.)None of the above14Are you applying for veteran's preference points?YesNo15If you are applying for veteran's preference points, please indicate which veteran's preference you are requesting. Please note documentation to support your request must be received within seven (7) days of the application deadline. Documents can be emailed to hrjobs@eaganmn.gov.VeteranDisabled VeteranSpouse of a Disabled VeteranSpouse of a Deceased VeteranSpouse of a Deceased Disabled VeteranN/A16Have you received an Honorable Discharge or Separation after serving at least 181 consecutive days in the military services for purposes other than training? This information is to determine your status as a veteran under the Veteran's Preference Statute, MN Statutes, 43A.11.YesNoN/ARequired QuestionEmployer City of EaganAddress 3830 Pilot Knob RdEagan, Minnesota, 55122Phone 651-675-5000Website https://www.cityofeagan.com