Utilities Administrative Assistant

Job Title Responsible for staff assistant work which involves their department. This work includes the operation of a PC keyboard. Work is performed under the general supervision of a Department Director.Essential Job Functions Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported. Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the unit. Functions as office receptionist.Keeps appointment calendars and schedules appointments. Receives and screens calls and refers callers to other employees or agencies, as necessary.Prepares forms and composes letters. Sets up and maintains specialized office files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for others use.Types using PC-based word processing software and processes letters, forms, reports, schedules, manuals, booklets, and related paperwork. Types information or enters data into computer containing technical terminology. Retrieves data for reports.Performs research and retrieval of records. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records. Maintains office supplies. Prepares project manuals.Performs other job-related duties as required.Minimum Qualifications: Knowledge, Skills, and Abilities Knowledge of business English, spelling, and punctuation in order to prepare documents and compose letters, etc.Knowledge of office practices and proceduresKnowledge of mathematics.Ability to gain knowledge of the unit's policies, procedures, and practices.Ability to establish and maintain effective working relationships with employees, and the public.Ability to access, input, and retrieve information from a computer.Ability to communicate using writing, speaking, hearing, and visual skills.Skill in the operation of a PC, keyboard, and typewriter.Education and Experience High school diploma or equivalent.This is a disaster essential position. DeSoto County is an equal opportunity employer. It is the policy of the County to administer its employment practices without regard to race, color, creed, religion, national origin, ethnicity, age, gender, pregnancy, marital status, veteran status or disability. The County complies with all applicable federal, state and local laws mandating equal employment opportunity practices and prohibiting impermissible discrimination. The County will not tolerate any discrimination based upon an individual's race, color, creed, religion, national origin, ethnicity, age, gender, pregnancy, marital status, veteran status or disability. Preference shall be given to certain veterans and spouses of veterans as provided by Chapter 295, Laws of Florida.