Accounts Payable Clerk I

Job DetailsDescriptionGeneral Summary:The Accounts payable clerk is responsible for the accurate recording and payment of accounts payable invoices. The person will interface with vendors and internal customers timely as to the status of invoices and their payment. The person in this position will also perform reviews of the General Ledger and department filing.ResponsibilitiesVerifies proper signature authorization on non-purchase order paymentsResearches and work closely with Materials Management on discrepancies between the PO and invoicePrepares invoice deduction notices, as necessaryMatches invoices to receipt records and purchase orders in a three way match to ensure accurate paymentEnters invoices into accounting systemAnswers assigned vendor and internal customer inquiries regarding paymentPrepares accounts payable checksPrepares paperwork to update vendor records as requiredPrints accounts payable reports and maintains all accounts payable filesAssists in pulling documents related to auditsCodes expense related non-purchase order invoices to proper general ledger accountsReconciles vendor statements to payable and accrual recordsAssists with year end 1099 processing and filing with IRSAssists the logistical process for document storage and shredding of documentsAssists with refunds to patients and insurance companiesAssists with special projects, as necessaryMaintains files for accounts payable and accurate recordsEducation/Experience/KnowledgeHigh School diploma required.1-3 years Accounting experience preferredStrong computer skillsAttention to detail and focus on accuracyAbility to prioritize and maintain flexibility Physical/Mental DemandsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Essential: Communication with others to exchange or express information and ideas. Ability to receive detailed information through oral communication, and to make fine distinctions in sounds. Determine the accuracy, neatness, thoroughness of the work assigned and perceive general observations. Must be able to remain in a stationary position at least 75% of the time. Extending the hands and arms in any direction. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Perform a variety of duties, often changing from one task to another of a different nature. Perform with frequent interruptions and/ or distractions. Make appropriate job decisions following standard office policies and past precedents. Adjust priorities quickly as circumstances dictate. Work independently and identify potentially more effective methods of work operations. Ability to interact appropriately with colleagues for different purposes and in different contexts.Marginal: Needs to move inside or outside the office space to access file cabinets. Sedentary work that includes moving objects up to 10 pounds. Observing an area that can be seen up and down or to right or left while eyes are fixed on a given point. Ability to identify and distinguish colors.DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management reserves the right to revise the job or to require that other or different tasks be performed as assigned.All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities.