Administrator of Academic Support Programs

Pay Grade: CPosition Control: 1170Department: Academic Support ProgramsAccountable To: Academic Support Programs DirectorFLSA Status: ExemptSummary:Under general direction, the incumbent oversees the District's after-school and enrichment programs, including the KidSpace program (AM/PM, Early Childhood Enrichment, summer camps, and breaks) and 21st Century Community Learning Center grants. This role provides leadership and supervision to program staff, manages budgets, develops educational programming, and ensures compliance with all regulatory requirements. The incumbent also researches, secures, and manages grant funding, writes proposals and reports, and collaborates with district leadership and external partners to deliver high-quality services that meet student and family needs.Essential Functions:Oversees the implementation of the WESD 21st Century Community Learning Center grants/After-school academies and special grant funded after school opportunities.Helps plan and deliver ongoing professional development for program leaders, entry-level staff and ASP staff members.Works to develop teacher leaders through professional development and individual support as needed.Seeks and secures new funding to support innovative after school learning opportunities.Writes and edits grant proposals, annual reports, and grant announcement. Coordinates with Human Resources with job postings, rates of pay, and pay procedures.Researches available grant programs and other additional funding sources and reviews past grant proposals to support the needs of the District. Collaborates with administrators and principals to identify needs. Provides recommendations to the Assistant Superintendent on grant opportunities the district should pursue and submit proposals for.Supervises departmental staff including determining workloads, establishing work schedules, monitoring work performance, recommending new hires and terminations, training on accounting procedures, providing staff development programs, conducting performance evaluations, resolving staff conflicts, and interpreting and implementing policies and procedures.Works to provide program support to KidSpace, KidSpace ECE and the WESD Enrichment programs by responding as needed to parent concerns, staffing issues and helps to evaluate program delivery.Helps develop the Academic Support Programs budget. Helps manage budgets associated with after-school programs, including following district budgeting process and grants requirements, making staffing decisions and recommending additional funding.Works collaboratively with District administrators and other staff regarding the implementation of grant programs and coordination with other resources. Evaluates grant programs and makes recommendations to ensure needs are being met by the programs.Serves as a liaison to coordinate programs with all ancillary agencies. Collaborates with schools and departments to deliver services to students and families.Ensures that all programs, procedures, and practices comply with federal, state, city, and agency regulations. Ensures all reporting is accurate and submits reports to fulfill appropriate requirements.Assists Human Resources in creating job descriptions and employment procedures for all after-school programsPerforms other supervisory duties as assigned.Required Qualifications:To be eligible for this position, an applicant must meet the following required qualifications. In addition, verification of these required qualifications is necessary.BA degree in education or related fieldExperience in implementing 21st Century Grant programsFour years of administering after-school programsExperience in project managementExperience in grant writingPreferred Qualifications:It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.* Valid Arizona Department of Education Teaching Certificate.Knowledge and Skills Required:To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Skills required, but not limited to, for this position include:Building a common purpose and providing ongoing opportunities for articulation of mission and goals to students, staff, parents, and communityEngaging in and encouraging others to engage in appropriate professional development that focuses on lifelong learningManaging and encouraging meaningful innovationCollaborating with others to make decisionsModeling and encouraging self-analysis, leadership, and risk-takingProficient in Microsoft OfficeInspiring and sustaining ongoing school/department improvement that is focused on student learningAnalyzing issues and creatively solving problemsBeing accessible to and visible in schools, community, and districtImplementing best practice associated with extracurricular programsEncouraging the use of the principles of child growth and development as they relate to children's needsEnsuring that curriculum and instructional practices are responsive to communityAligning and managing human, fiscal, and temporal resourcesUsing self-reflection to analyze personal performanceArticulating district beliefs, decisions, and innovationsWriting is clear, concise, accurate, and technically correctDemonstrating and modeling active listening skillsUsing positive non-verbal communication to impact personal image and the image of the districtInvolving stakeholders in decisions and applying the appropriate group processesResolving conflict appropriatelyUsing the process of consensus as a strategy for decision makingMotivating others to achieve intended outcomesGenerating the support needed to provide the best extracurricular programsUsing computer software related programsProficient in Microsoft OfficeEngaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange informationPhysical Requirements:The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Working Conditions:The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.