Executive Assistant/Office Manager

Executive Assistant/Office Manager Washington, D.C., District of Columbia, United States $ 90,000.00 - 105,000.00 (US Dollar) This position provides comprehensive administrative and operational support to the CEO, ensuring seamless coordination of executive activities and office functions. The role involves managing high-level meetings, handling sensitive projects, and overseeing office logistics. Success in this position requires exceptional organizational skills, discretion, and the ability to interact effectively with senior stakeholders. Executive Support & Governance Coordination - Serve as the primary point of contact between the CEO and board members, internal teams, and external partners. - Manage complex scheduling, including domestic and international travel arrangements. - Organize and execute meetings for governing bodies and committees, ensuring all logistics from agendas to seating plans are handled professionally. - Prepare and format presentations, reports, and meeting materials. - Maintain accurate records of board membership and manage access to secure online resources. - Facilitate virtual and in-person meetings, including sending invitations and managing participant lists. Special Assignments - Conduct research and prepare detailed reports for confidential projects. - Coordinate executive-level recruitment processes, including candidate screening and interview scheduling. - Collaborate with finance leadership to support administrative aspects of financial operations. Office Management - Maintain inventory of office and kitchen supplies, ensuring readiness for meetings and events. - Organize on-site gatherings, staff lunches, and social activities, including vendor coordination and post-event cleanup. - Act as liaison with building management and oversee maintenance contracts. - Manage expense reporting and vendor invoicing, including corporate credit card reconciliation. - Handle procurement of gifts for staff milestones and special occasions. Qualifications Experience - Minimum of 7 years supporting senior executives in a corporate or association environment. - Proven ability to plan and execute high-profile meetings and events. Skills & Competencies - Advanced proficiency in Microsoft Office Suite (especially PowerPoint); familiarity with virtual meeting platforms. - Strong written and verbal communication skills with meticulous attention to detail. - Ability to prioritize multiple tasks, adapt to changing circumstances, and act decisively when needed. - High level of discretion and professionalism when handling confidential information. - Strong organizational and time-management abilities. - Willingness to travel as required, including occasional international trips. Technical Tools - Microsoft Office Suite, Adobe Creative Suite, and virtual collaboration platforms (Teams, Zoom, etc.). - Knowledge of event management tools is a plus. Physical & Work Environment Requirements - Ability to operate standard office equipment and lift up to 25 pounds. - Must be able to travel for conferences and industry events as needed. - Occasional in-office presence required on remote workdays if requested.