Executive Assistant

*Job Summary* We are seeking a dynamic and highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to senior management, ensuring smooth daily operations and efficient communication across departments. Your proactive approach, exceptional organizational skills, and technical proficiency will help elevate our office environment and enable leadership to focus on strategic initiatives. This position offers an exciting opportunity to be at the heart of a fast-paced, innovative organization where your contributions make a real impact. *Duties* * Manage complex calendars, schedule meetings, and coordinate appointments with precision and attention to detail. * Handle multi-line phone systems with professionalism, providing excellent customer service and clear communication. * Prepare, proofread, and organize documents using Microsoft Office Suite, including Word processing and spreadsheets. * Maintain accurate filing systems, data entry records, and office supplies inventory to ensure seamless office management. * Facilitate effective client communication and support front desk operations by greeting visitors and managing inquiries. * Support project coordination by organizing files, tracking deadlines, and managing time-sensitive tasks efficiently. *Qualifications* * Proven experience as an Executive Assistant or in a similar administrative role with a strong background in office management. * Exceptional computer skills including proficiency in Microsoft Office (Word, Excel), data entry, spreadsheets, and productivity software. * Strong organizational skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously. * Excellent phone etiquette, customer service skills, and experience handling multi-line phone systems. * Bilingual abilities are highly desirable to assist diverse client needs and enhance communication. * Familiarity with QuickBooks or other accounting tools is a plus for supporting financial processes. * Demonstrated clerical experience including filing, proofreading, calendar management, and document preparation. * Outstanding time management skills coupled with a keen eye for detail and accuracy in all work performed. Join us to be part of an energetic team dedicated to excellence! Your expertise will help streamline operations while providing top-tier support that empowers our leadership team to succeed every day. We value proactive professionals who thrive in busy environments and are eager to contribute their skills toward our shared success! Pay: $24.43 - $28.52 per hour Work Location: In person