Office Administrator

Applicants must be eligible to work in the United States without visa sponsorship now or in the future***NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***The expected hourly range for this position is $30.00 - $35.00 depending upon experience.Tutor Perini O&G Joint Venture is the company selected to execute construction of the Manhattan Jail Project in New York. Tutor Perini O&G JV is seeking an Office Administrator to join the project in Manhattan, NYAbout Manhattan Jail ProjectExtraordinary Projects, Exceptional PerformanceThe $3.8B project scope includes design and construction of a new state-of-the-art facility that will have dedicated space for on-site services and programming, indoor and outdoor recreation, food services, staff offices and facilities, amenities, below-grade accessory parking, and a secured entry.The new facility will contain 1,040 beds and provide 125 accessory parking spaces below grade for all staff and service providers. In addition, the facility will provide 20,000 square feet of community and commercial space on the ground floor.Extraordinary Projects need Exceptional TalentDescriptionAs a Office Administrator at Tutor Perini, reporting to Senior Project Manager you will have the opportunity to:Act as liaison for the project; respond to requests, answer the phone and greet visitors onsiteProvide general support for site visitorsMaintain the field office services and supplies including office supplies, office equipment and employee suppliesScheduling of office spaces and maintenance of seating charts and signageCoordinate any office repairs or maintenance necessaryAid with onboarding new employees and ensuring they have all the equipment and access needed for successRun project reports as required for the project team and for record purposesAid in compiling backup and support documentation as required to aid with the submission of the monthly invoice to the client and other submissions as neededRoute Documents for approvals and signatures using Sign-Now electronic signature processesProcess Expense reports and credit cards for project Mgmt. teamCo-ordinate travel and accommodation arrangements when necessaryCompletion and tracking of new employee access and equipment transfer requestsAssemble and file necessary documentation for archiving along with the project team at the end of the projectRequirementsEducation: High school diploma required, Associate’s degree preferredConstruction industry experience preferred, but not required. Office experience highly desired.Ability to effectively communicate and participate actively in a critical role as part of a team environmentManage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as neededAbility to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processesExcel proficiency and use of overall MS Office SuiteProject Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpfulEgnyte or similar cloud platform content sharing experience a plusAdept in learning new software quickly and able to navigate and use to review, track, and upload various documentsOUR MISSIONWe build critical infrastructure that creates a better world.OUR VISIONWe strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.Tutor Perini builds extraordinary projects, which need exceptional talent. Join us, to help build the critical infrastructure that creates a better world.Equal Opportunity Employer