Operations Coordinator III - TORFP 75N93026R00014

Location: NIAID Laboratory of Clinical Immunology and Microbiology (LCIM), NIH Bethesda campus6610 Rockledge Drive, Bethesda, MD 2087Description:Hedgelan Consulting seeks a qualified and highly motivated professional for the National Institute of Allergy and Infectious Diseases (NIAID), Laboratory ofClinical Immunology and Microbiology (LCIM). LCIM is at the forefront of thenation’s response to infectious and chronic immunological diseases. LCIMconducts critical research on the humanimmune system and its interaction with a broad range of pathogens, supportingclinical, animal, and basic science research programs. Thisrequirement supports Project #107909 and provides essential program managementand operational support to clinical research investigators conducting studiesin infectious and neurological diseases. Due to the mission-critical nature ofLCIM’s research portfolio, this support includes coordination of significantdomestic and international travel, procurement actions, and complexadministrative operations.Minimum Educational/Experience Requirements:A minimum of a college degree and four (4) years of related work experience or a high school diploma or GED and eight (8) years of related work experienceAbility to perform administrative duties for executive managementPossess advanced computer and internet research skillsResponsible for confidential and time-sensitive materialPrepares routine and advanced correspondenceAbility to work well with all levels of management and staffRoles and Responsibilities: Coordinate preparation and submission of administrative documents including:Travel requests and authorizations Professional service orders Requests for Sponsored Travel (NIH Form 348) Outside Activities (NIH Form 520 Official Duty Memoranda Leave authorizations Training requests Individual and mass mailings Correspondence, reports, and other required Federal forms Organize, coordinate, and administer administrative components of the assigned servicing area. Collaborate with program officials, administrative of ices, budget staff, and property management personnel. Serve as a point of contact between management and administrative, budget, and property staff. Provide direct administrative, procedural, and informational resource support to laboratory staff. Coordinate workflow to ensure timely completion of program deliverables.Assemble and submit domestic and international official duty travel authorizations, orders, and vouchers for laboratory staff in accordance with NIH and NIAID policies. Ensure compliance with Federal Travel Regulations (FTR), NIH travel policies, and NIAID-specific guidance. Maintain documentation and tracking systems for travel actions. Monitor travel status and reconcile vouchers in a timely manner.Prepare and track purchase requests and procurement documentation. Maintain records related to of ice procurements and reimbursements. Assist with inventory management and property accountability. Coordinate with property management officials to ensure compliance with Federal property regulations.] Maintain spreadsheets and tracking systems for procurement and property actions.Develop, maintain, and update documentation, databases, and spreadsheets for:Personnel actions Budget tracking Travel activities Professional activities Project management tracking Maintain databases for tracking, analyzing, and reporting laboratory activities. Ensure accuracy, completeness, and compliance of all administrative records.Provide guidance to laboratory staff regarding Federal guidelines and administrative procedures. Research and propose improvements to administrative procedures. Evaluate program operations through day-to-day observation and workflow analysis. Anticipate potential operational issues and identify ineficiencies. Develop and recommend practical solutions to improve program effectiveness and administrative efficiency. Coordinate special projects as assigned by management. DeliverablesThe contractor shall provide the following deliverables:Completed and submitted travel authorizations and vouchers. Processed procurement and purchase requests. Updated and maintained administrative tracking databases. Inventory and property tracking documentation. Monthly or ad hoc activity reports (as requested by the Government). Written recommendations for administrative process improvements when applicable. Timely coordination and submission of required NIH forms (e.g., Forms 348 and 520). Operational Hours & Pay:8:30am – 5:00pm, Monday through Friday.$42.00/hour - commiserate with experience