DPT Administrative Support Coordinator

Description The DPT Administrative Support Coordinator is a skilled, experiences individual serving as both a Clinical and Office Coordinator and is classified as an Administrative Assistant. Under the supervision of the Director of the Physical Therapy Program and the Director of Clinical Education, this 12-month, full-time role combines clinical support and administrative responsibilities to ensure the program's smooth operation and enhance our students' learning experience. This role requires utmost professionalism and confidentiality (including HIPAA and FERPA), especially when handling sensitive student health and educational records. Strict adherence to privacy protocols is essential. Responsibilities Clinical Support, including but not limited to: Clinical Education Compliance & Student Management Monitor and manage student clinical compliance within EXXAT and ACEMAPP, including health requirements, background checks, CPR, OSHA, Bloodborne Pathogen, and HIPAA documentation. Track approval statuses, expiration dates, required hours (PT 781, 782, 783), and conduct compliance audits. Coordinate background checks (preparation, execution, follow-up). Manage student communication related to clinical requirements, midterm calls, meetings, orientations, and task completion. Schedule and manage Professional Portraits and upload required documentation. Clinical Site & Contract Management Review and maintain affiliation agreements, ensuring contracts, signatures, dates, and personnel remain current. Assist the DCE with acquiring and tracking clinical placement slots. Maintain liability and workers' compensation insurance documentation. Platform Oversight & Data Management Monitor, audit, and maintain EXXAT and ACEMAPP platforms, including the EXXAT public site (curricular updates, syllabi, handbooks and clinic resources). Attend coordination meetings with platform representatives as needed. Assist the DCE with preparing, executing, and following up on the March 1st Mailing (M1M). Clinical Education Support & Communication Support the DCE in communication with students, clinical instructors (CIs), site coordinators, and other clinical stakeholders. Assist with clinical orientations, events, and course-related expectations. Order and manage supplies related to clinical education. Assessment, Accreditation & Reporting Assist with the preparation of clinical education reports for program assessment. Support the Annual Accreditation Report (AAR). Distribute and manage surveys related to clinical education. Administrative Support including but not limited to Admissions & Recruitment Support Support year-round DPT recruitment and admissions processes under the direction of the Program Director and/or Admissions Chair. Manage assigned tasks within PT-CAS, WebAdmit, Slate, and related admissions systems. Complete assignments associated with campus visits, guest lecturers, program visitors, and professional visits. Complete learning tasks essential for the successful management of assigned admissions tasks. Event & Program Operations Plan and support events, including logistics, catering, room setup, RSVPs, invitations, and event execution (set-up/tear-down). Oversee Media Board activities, including administration of social media, related to program promotion and student support. Accreditation Assist in preparing accreditation materials, reports, and site visits. Maintain program files, records, and reports related to the Annual Accreditation Report and Self-Study. Administrative & Office Management Support budget preparation, purchasing, reimbursements, and business requests. Maintain program files, records, and reports. Attend program meetings and record minutes. Assist with review of the strategic plan and related initiatives, and associated program and/or committee alignment. Manage internal and external mail. Oversee ordering and inventory systems for office and program supplies. Maintain office and program equipment. Provide administrative support to adjunct faculty and assist with faculty/staff searches. Collaborate with the Director of Academic Coordination to achieve desired programmatic outcomes. Serve as liaison between the DPT program and other campus offices and constituents when needed. Perform other duties as assigned. Qualifications Bachelor's degree highly recommended. Experience in academic or clinical education preferred. Strong organizational and communication skills (written and verbal). Knowledge of administrative office procedures. Aptitude consists of proficient use in relevant software and technology used in PT practice and education. Familiarity with FERPA and HIPAA regulations regarding the maintenance and release of protected data. Healthy interpersonal skills with appropriate professional boundaries. Strong organizational and critical thinking skills. Ability to prioritize work and needs of the program appropriately. Attention to detail and accuracy. Ability to work collaboratively in a team environment. Descriptive Information This position is required to complete assigned University compliance training as communicated by the University. The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. When requested, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The University of Mount Union is an equal opportunity employer. The University prohibits discrimination on the basis of race, gender, gender identity or expression, sex, sexual orientation, religion, age, color, creed, national or ethnic origin, veteran status, marital or parental status, pregnancy, disability, or genetic information in student admissions, financial aid, educational or athletic programs, or employment as now or may hereafter be required by university policy and federal or state law. For benefit eligible positions, the University of Mount Union provides a comprehensive benefits package including, but not limited to: free tuition, generous retirement contribution, medical/RX insurance through Aetna, dental and vision insurance, and group life and disability insurance. The University of Mount Union prides itself on its dedication to the health and well-being of its community and offers tobacco cessation resources, as all campus buildings and property are tobacco free. Participation in most benefit programs is optional and participation is effective after the completion of the formal enrollment process and after the appropriate waiting periods. A detailed explanation of benefits offered for this position is provided by Human Resources during on-campus interviews. Employer University of Mount Union Address 1972 Clark Ave Alliance, Ohio, 44601 Phone (330) 829-6560 Website http://www.mountunion.edu/