Executive Assistant: Office of the CEO/Founder

Executive Assistant, Office of the CEO/Founder Reports to: CEO/FounderPosition SummaryBailey Brand Management is seeking a highly motivated Executive Assistant (Exempt) tosupport the CEO in executing high-value brand partnerships and managing the operations of theCEO’s office. This role offers direct exposure to endorsement negotiations, client strategy, andthe execution of global campaigns across a premier roster of talent.As the CEO’s Executive Assistant, you will serve as a trusted extension of the CEO—managingcomplex priorities, advancing deals, and ensuring precision across multiple fast-movinginitiatives. This is not a traditional administrative role; it requires strong judgment, discretion,and attention to detail.The Executive Assistant to the CEO provides high-level executive support while also owningkey administrative business operations that keep the CEO’s office and internal workflowsrunning smoothly. The role performs office/non-manual work directly related to managementand general business operations and regularly exercises discretion and independentjudgment, making independent decisions within established guidelines that impact businessoperations, time allocation, and execution of company priorities.The ideal candidate is ambitious, intellectually curious, and motivated to build a long-term careerwithin entertainment and brand partnerships, while operating as a high-trust business partner tothe CEO.Core Responsibilities• Perform office/non-manual work directly related to management and general businessoperations, including executive administration, operational coordination, internal/externalcommunications support, vendor/service coordination for the CEO’s office, and processmanagement for leadership workflows.• Regularly exercise discretion and independent judgment in managing competingpriorities; triaging requests; making scheduling, routing, and resource decisions;handling sensitive/confidential matters; and improving executive-office processesthat affect efficiency and business outcomes.• Serve as a trusted extension of the CEO—owning time strategy, advancing priorityinitiatives, and ensuring executional precision across fast-moving workstreams.Key ResponsibilitiesExecutive Calendar, Prioritization & Time Strategy.• Own the CEO’s complex calendar across internal leaders, clients, brands, and industrypartners; evaluate and prioritize requests based on business impact, deal timelines, andkey relationships.• Create meeting structures that drive outcomes: agendas, pre-reads, decision points, andfollow-ups; ensure next steps, owners, and timelines are captured, communicated, andtracked.• Act as gatekeeper for the CEO’s time—independently resolving scheduling conflicts,making tradeoffs, and escalating only when necessary. Deal Execution & Brand Partnerships Support• Prepare internally facing, detailed offer breakdowns summarizing key deal terms,timelines, and action items.• Track timelines and key milestones across multiple active campaigns to ensuredeliverables and approvals stay on schedule.• Draft external deal memos and internal summaries to align stakeholders.• Coordinate with agents, managers, lawyers, and brand executives to advance approvals,logistics, and deliverables.• Build client-facing decks and conduct research on brands, market positioning, andpartnership strategy; synthesize findings into clear recommendations and next steps. Travel, Logistics & Executive Support• Plan and manage domestic/international travel end-to-end (itineraries, flights, groundtransportation, hotels, changes, contingencies).• Coordinate logistics for key meetings, offsites, and events; manage run-of-show, vendors,and onsite execution support as needed. Executive Communications & Coordination• Draft and manage executive-facing communications (internal updates, outreach emails,meeting notes, action summaries) aligned with the CEO’s tone, priorities, and thecompany’s voice.• Prepare materials for leadership meetings: talking points, briefs, stakeholder summaries,and status updates. Confidential Matters & Relationship Management• Handle highly sensitive information with discretion, professionalism, and soundjudgment.• Build trusted relationships with internal leaders, clients/partners, talent teams, andassistants across organizations. Operational Workflow Ownership (CEO Office / Business Ops Support)• Own workflows for the CEO’s office, including vendor/service coordination, purchasingrequests, expense tracking, invoice routing, and document management—ensuringtimely, accurate execution and adherence to internal standards.• Maintain visibility for the CEO via lightweight reporting (weekly priorities, keydeadlines, travel cadence, meeting outcomes, open action items).• Identify recurring friction points (scheduling patterns, meeting overload, process gaps)and implement improvements to increase efficiency, clarity, and execution. Project & Priority Support• Coordinate execution on CEO priorities by driving follow-ups and keeping stakeholdersaligned on expectations. • Support special projects as assigned (research, vendor comparisons, processdocumentation, new workflow implementation), with autonomy to recommend optionsand next steps within established guidelines.