Field Office Processor

Job Summary We are seeking a motivated and detail-oriented Field Office Processor to join our dynamic team. In this vital role, you will handle data entry, manage database systems, and support administrative functions within our field offices. Your technical proficiency and organizational skills will ensure the smooth processing of information, contributing to efficient operations and excellent customer service. This position offers an exciting opportunity to develop your clerical expertise while supporting our mission to deliver high-quality services across multiple locations. Duties Office Management – Mail (Open, sort, address, etc.), UPS shipping, courier – Order water, coffee, supplies, business cards – Answering phones / Greeting visitors / Sign-in Sheet – Setting up meetings/booking room, team building events - Ability to coordinate a Topping Out party (catering, tables, chairs, t-shirts, etc.) Financial – Fluent knowledge of CMiC and Imaging. Ability to process invoices and pay apps in a timely manner. – Have an understanding of check selection process and adjusting vouchers for weekly check run. – Send Change Orders and other documents via DocuSign. – Enter Contracts, POs and Change Orders in CMiC. - Facilitates entire billing process with job site team and client. Risk Management – Maintains bonds and all related bond requirements. – Understands the Certificate of Insurance requirements. Track expiration dates and get updated renewal COI. - Execute OCIP/CCIP responsibilities as required. Information Technology – Must be competent in Word, Excel, HELIXproject. - Internal files maintenance. Human Resources – Have knowledge of new hire procedures and file maintenance including I-9 documentation, drug-testing and all HR forms. – Understands weekly payroll procedures. – Assists hourly associates with benefits / insurance paperwork. - Participates in entry level training of new associates. Jobsite Management / Field Support / Startup & Closeout – Participates in demobilization and coordinates offsite storage. – Completes financial closeout of Subcontractors, Vendors and suppliers. – Updates monthly equipment logs. - Maintains and compares delivery tickets to invoices properly. Join us as a Field Office Processor and become an essential part of a team dedicated to operational excellence! This paid position offers valuable experience in data management, administrative support, and customer service—perfect for those eager to grow their career in a vibrant work environment. Benefits: 401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Relocation assistance Vision insurance Work Location: In person