Office Administrator

An exciting Biotech company is looking for an Office Administrator to support daily office operations and facilities management at the Waltham, MA headquarters. This individual will serve as a key on-site resource, ensuring a well-functioning, organized, and welcoming workplace. The ideal candidate is dependable, proactive, and able to manage both routine responsibilities and ad hoc projects in a fast-paced environment. This role is based in Waltham, MA and requires full-time, on-site presence (5 days per week). Key Responsibilities Serve as the primary on-site point of contact, greeting and directing visitors while maintaining a professional and welcoming office environment Act as a resource for employees, addressing day-to-day operational needs and troubleshooting issues as they arise Partner with property management to resolve building-related matters efficiently Manage site security processes, including badge access and distribution Oversee access to building amenities such as parking and fitness facilities Coordinate all mail and package logistics, including domestic and international shipments, in collaboration with internal teams Maintain inventory of office and kitchen supplies, ensuring consistent stock of essential items Administer office services such as meal programs, including vendor coordination, delivery oversight, and cost tracking Ensure cleanliness and organization of shared spaces, coordinating with building services as needed Support internal events by assisting with planning, logistics, vendor coordination, and on-site execution Coordinate meeting logistics, including scheduling, catering, and room setup in partnership with executive support and IT teams Manage and update on-site digital displays and contribute to internal communications platforms to ensure timely and accurate information sharing Maintain departmental resources and materials to support internal initiatives Organize and prioritize multiple tasks and projects, ensuring timely and effective execution Identify operational challenges and proactively implement solutions Support special projects and additional initiatives as assigned Qualifications Associates or Bachelors degree in Business Administration or a related field, with at least 1+ years of administrative or office management experience Strong communication and interpersonal skills, with the ability to engage professionally with employees, visitors, and external partners Highly organized with exceptional attention to detail Ability to manage multiple priorities and adapt in a fast-paced environment Sound judgment and the ability to remain composed in time-sensitive situations Demonstrated initiative and a proactive, solutions-oriented mindset Ability to work independently while maintaining a strong sense of accountability Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, etc.) Commitment to maintaining high ethical and professional standards Compensation: $67-75k range