Accounting Assistant

JOB SUMMARY: As part of the accounting team, the Accounting Associate is responsible for many phases of Clair's Accounts Payable and Accounts Receivable process including maintenance of company customer and vendor files.QUALIFICATIONS/ REQUIREMENTS The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential functions of this job while exercising appropriate levels of judgment and discretion.Working knowledge of accounts payable, accounts receivable and purchase order processesIntermediate math skillsIntermediate level Microsoft Word and ExcelFamiliarity processing payment and other transactions using accounting software.Attention to detail with strong emphasis on accuracy.Strong communication skills with the ability to relate to various groups of internal and external customers.The ability to exercise judgment and discretion in all matters.The ability to maintain confidentiality.Education And/Or ExperienceHigh School Diploma3-5 years' experience processing accounts payable and accounts receivable in a fast-paced office settingEssential FunctionsMust be able to read, write, and speak English fluently.Must be able to operate normal office machinery.Must be able to work in a usual office environment.Must be able to perform intermediate level math calculations.Must be able to communicate clearly with internal and external customers in person, via telephone, and email.Must be able to accurately process transactions in a timely manner.In House – not remoteResponsibilities And DutiesMatching, coding, and entry of high-volume accounts payable invoices (up to 500 per week)Accounts payable filingReconcile monthly vendor statements.Research and resolution of accounts payable disputes and discrepancies.Reconcile monthly credit card purchase statements.Maintain the AP shared email box and respond to vendors as needed. Generate and distribute customer invoices accurately and on time, as well as reminder notices as necessary.Record and reconcile customer payments, including checks, ACH, wire transfers, and credit card transactions.Generate and maintain accounts receivable aging reports, payment status updates and collection progress.Respond to customer inquiries regarding billing, payments, and account discrepancies.Other duties as may be assigned.