Dated Project Coordinator

*Position* Dated Project Coordinator *Status* Contract, Full-Time *Compensation* $25.00/Hour *Reports To* VP Product Development *Location* Irvine, CA (On-Site) *About Whimsocal Studios *Since 2009, Whimsocal Studios (formerly Orange Circle Studio) has been creating thoughtfully designed products that transform everyday moments into something extraordinary. Today, we are a growing portfolio of purpose-led brands across stationery, gifting, lifestyle, and baby categories, including Orange Circle Studio, Studio Oh!, Saturday Sundae, JuJuBe, Bella Tunno, and Scoops. Together, we create products that spark delight, celebrate everyday moments, and make a meaningful impact. *Everything we create is guided by one simple purpose: To Curate Small Joys.* Whether it's bringing a smile through beautiful design, supporting independent artists, or giving back to our communities, we believe the smallest moments have the power to create the greatest impact. At Whimsocal, our greatest strength is our people. We're a collaborative team of curious thinkers, creative problem-solvers, and passionate brand builders who believe creativity, innovation, and purpose can brighten everyday life. Together, we're creating brands that inspire joy, foster connection, and make a meaningful difference for our consumers, our retail partners, our employees, and the communities we serve. *Key Responsibilities* * Manage and track the creation of the master grids for planners and calendars; ensure they are free from editorial errors, include the correct components, and are completed on schedule. * Assign projects to freelance editors, monitor their deadlines, answer questions, and transfer their corrections and comments to internal proofs. * Copyedit and proof planners, calendars, gift products, websites, sell sheets, catalogs, and other marketing materials. * Proof factory PDFs, digital proofs, pre-production samples, and/or advances for all products, including reprints. * Research possible trademark infringement issues on USPTO website during brainstorming, sell sheet, and production stages; work with managing editor to weigh risks; provide alternate choices; and manage and track results on spreadsheet. * Coordinate and track artist samples for non-license dated products; liaise with artist, customer service representatives, and warehouse to ensure that artists receive contractual samples. * Proofread marketing and sales materials as needed. * Perform administrative and clerical duties as assigned. *General Responsibilities * * Follow editorial style guides, procedures, protocols, standards, and SOPs. * Update editorial schedules and spreadsheets as needed. * Help write pitches, product profile briefs, catalog and website copy as assigned. * Research products and consumer trends in the gift/stationery and calendar/planner markets to identify product development opportunities. * Keep up on trends and pop culture events and contribute proactively during brainstorms and product development meetings. * Perform other duties as assigned. *Qualifications* * Bachelor’s degree * Extremely detail-oriented, organized, and able to manage multiple projects and deadlines. * Comfortable working independently while also collaborating with the team. * Positive, flexible, and able to thrive in a high-volume, fast-paced creative environment. * Excellent Microsoft Office skills * Excellent written and verbal communication skills If you're passionate about people, thrive in a fast-paced environment, and want to help build a company that creates joy every day, we'd love to hear from you. _Whimsocal Studios is an Equal Opportunity Employer._ *How to Apply* Please apply through our Indeed posting, or submit your resume directly to HR@whimsocal.com. Applications are reviewed on a rolling basis. _Whimsocal Studios is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law._ _Whimsocal Studios provides reasonable accommodations to qualified individuals with disabilities in the application process and in the performance of essential job functions. To request an accommodation, please contact HR@whimsocal.com._ * _Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act._ Pay: $25.00 per hour Expected hours: 40.0 per week Work Location: In person