Operations Administrative Assistant

CF Industries Administrative PositionAt CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you'll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You'll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world's transition to clean energy.Job SummaryThis position provides essential administrative support to ensure the efficient operation of the Spencer terminal, often supporting the local terminal team and other departments. The ideal candidate is organized, detail-oriented, and proficient in standard office software.Job DescriptionMajor Responsibilities:Maintain shipping/receiving documentation for all products and handling modes. Reconcile physical inventory with ERP system and update monthly inventory report. Train other site employees in same activities as directed.Provide support to site with completion of ad-hoc cost-tracking and/or administrative accounting tasksSupport community giving program activities including the review and submittal of donation requests from community stakeholdersAssist in the procurement of services and materials including purchase order requisitionsPurchase and maintain inventories of office, operating, and safety suppliesUtilize P-Card for approved purchases; assist with monthly account reconciliation activitiesAssist with contractor approvals including ISN requirements, contractor tiering, and competitive bid activitiesTrack and file all documentation and advise of items that are deficient or needing attention in areas such as EHS, security, mechanical integrity, process safety management and trainingSupport emergency response activities within the DF Incident Management Plan (IMP) frameworkAssist with new and annual visitor/contractor/product driver site safety training including updating of training materials as directedCollaborate with other departments to support terminal activities, including Sales, Accounting, ProcurementProvide administrative support to terminal, including but not limited to:Monitor site activities such as deliveries and customer requests, and alert supervision to potential disruptionsDraft, process, and distribute site office generated documents including assistance with the monthly reportServe as site content administrator for local AppSpaceGreet visitors, maintain visitor log, verify visitor identification, and handle incoming callsMaintain site documentation in accordance with DF and Corporate document retention policies; includes scanning of documents for electronic filingIncumbent Attributes:High school education or equivalent requiredMinimum of two years administrative/general office experienceExcellent written and verbal communication skillsAdvanced knowledge of computers, software applications such as Microsoft Office Suite Applications, ISN, EMIS, and SAP.The base pay for the position may be influenced by factors such as education, training, skills, qualifications, competencies, years of experience, job-related knowledge, and scope of the role.In addition to base pay, an incentive program is available to all full-time employees, and a comprehensive benefits package including two medical plan options, a health savings plan with a company contribution and a match, dental and vision benefits, a well-being incentive program, 401(k) Plan which provides a protentional of receiving between 10% and 13% of employer's contribution, life and disability insurance, paid time off programs and much more!For more detailed information on the CF programs, please visit our Total Rewards website.