Office Coordinator

Requisition #:7474TEF# of openings:1Employment TypeFull timePosition StatusPermanentCategoryNon-BargainingWorkplace ArrangementHybridFund1199SEIU Training and Employment FundsJob ClassificationNon-ExemptResponsibilities Provide professional, confidential administrative support to the Massachusetts Leadership Team. Draft, compose, and edit error-free written materials—including letters, memos, emails, reports, charts, spreadsheets, presentations, agendas, and meeting minutes—as directed by Leadership. Assist with the development and distribution of communications and outreach materials. Screen and respond to inquiries via phone, email, and in person; provide accurate information based on knowledge of departmental policies, procedures, and operations. Provide technical assistance and guidance to regional administrative staff on Tuition Assistance (TA) processing, iProcurement, SSD, and other administrative procedures. Act as a liaison between members, educational institutions, and program services to support program participation and coordination. Review financial disbursements to students, educational institutions, and vendors to ensure accuracy and compliance. Monitor reconciliation processes, including reimbursements, prepayments, and voucher balances. Create, submit and monitor cohorts in the Master Fund Schedule Track and troubleshoot tuition assistance issues to ensure timely resolution. Manage office supplies and coordinate meeting room setup and logistics. Perform additional duties and special projects as assigned by management.Qualifications Bachelor’s Degree or equivalent years of experience Minimum four (4) years experience providing administrative and project management support Knowledge and demonstrated interest in non-profits, or labor management setting preferred Telephone etiquette and organizational skills Ability to prioritize competing demands with a commitment to excellence, accuracy, and attention to details while meeting deadlines Excellent written and oral communication skills; strong interpersonal skills including team/results oriented, courtesy, tact, good judgment, and sensitivity to work well with all levels of management. Ability to remain confidential and non-judgmental Ability to work flexible hours, including some evenings and weekends