Real Estate Property Administrator

We are seeking a highly motivated and detail-oriented Property Administrator. The Property Administrator provides comprehensive administrative and operational support across a portfolio of industrial assets, ensuring efficient day-to-day property management and high-quality tenant service. This role supports financial processes including accounts receivable, accounts payable, collections, and invoice dispute resolution, while coordinating tenant move-ins and move-outs, maintaining accurate records, and managing vendor and tenant setup and compliance (including insurance tracking).The Property Administrator serves as a key point of contact for tenants, assisting with platforms such as Commercial Café, handling work order intake and follow-up, and coordinating vendor scheduling in alignment with Property Manager direction. Additional responsibilities include maintaining organized digital files, supporting property inspections, preparing commencement letters, managing vendor contracts, and overseeing office supply inventory .This position plays a critical role in maintaining smooth property operations, occasionally representing the Property Manager in meetings, supporting tenant engagement initiatives, and ensuring consistent execution of administrative processes across the portfolioKey ResponsibilitiesDUTIESAdministrative support for the whole portfolioA/R and A/P processingCollectionsMove in/out coordinationAssist Tenants with Commercial CaféWork Orders (Assist tenants and follow up)Vendor InsuranceTenant insuranceVendor Set UpTenant Set UpAdministrative support for the whole portfolioSet up files and information in BOXTrack property inspections and address internal work ordersOccasional property inspectionsFilling in for a PM on occasional meetings when PM is unavailableTenant appreciation eventsVendor ContractsSupply Inventory for both Management OfficesCreating Commencement Letters for PM reviewInvoice Dispute ResolutionSet up vendor appointments for work orders as per PMQualifications & RequirementsEducationBachelor’s Degree in Business, Finance, Real Estate, or other related fields of study is preferred.ExperiencePossess at least one 2 years of multi-tenanted asset management experience.Technical SkillsProficient with Microsoft applications (Word, Excel, Outlook, etc.) and Yardi Voyager.; Prior experience using Yardi Voyager is preferred.