Office Operations and Equipment Specialist

As the Office Operations and Equipment Specialist you will be responsible for supporting the HR Department and Operations team. The right candidate is ethical, hyper-organized and committed to providing excellent service.What We Seek:A service-oriented self-starter with outstanding organizational and time-management skills.A positive attitude coupled with genuine integrity and accountability.Technically adept, team-oriented, and committed to ensuring an outstanding customer experience by paying close attention to details.A collaborative team player, always ready to contribute innovative and constructive ideas to enhance our team's success and efficiency.Proactive and reliable, taking initiative and consistently following through.Capable of working with both urgency and discretion.Comfortable thriving in a fast-paced, startup environment.Demonstrated ability to effectively manage time to consistently achieve daily, weekly, and monthly objectives.Strong relationship-building skills, adept at multitasking, and adaptable to rapidly changing priorities.Key Responsibilities:Plan and coordinate the shipping and receiving of equipment.Support new employee onboarding by coordinating equipment delivery, facilitating equipment handover meetings, and creating shipping labels.Ensure equipment is in good condition and ready for shipment during the onboarding process.Maintain accountability for up-to-date inventory and forecast future equipment needs.Input inventory counts and specification in the equipment system accurately.Assist in employee offboarding by managing equipment returns and deactivating accounts.Travel to client locations for equipment pickup if necessary.Interact with employees, responding promptly and professionally to inquiries via phone and email, delivering exceptional service.Coordinates office supply ordering and management.Arrange travel accommodations, including booking, rebooking, or rescheduling flights, hotel accommodations, dining reservations, and ground transportation as required.Assist in organizing company events and meetings, including setting up conference rooms and arranging catering.Manage online orders for gifts, birthday gift cards, holiday gifts, etc.Ensure accuracy and consistency of all employee data across various systems.Handle confidential information with discretion.Provide prompt follow-through on issues and proactively communicate information to leadership to ensure smooth business operations.Maintain confidentiality when handling sensitive information, documents, emails, employee inquiries and complaints.Collaborate with team members on various projects as needed.Qualifications:2-4 years of experience in a similar role.Prior experience with onboarding and offboarding processes.Strong customer service skills.Detail-oriented, accurate, and organized in task completion.Excellent verbal and written communication skills.Efficient time management abilities.Capacity to manage and prioritize multiple projects simultaneously in a fast-paced environment.Intermediate proficiency in MS Office applications (Excel, Word, Outlook).Need a clean DMV record and a dependable car.Ability to move and lift up to 25 lbs.Type: Fulltime (40 hours/week)Location: Hybrid schedule, Campbell, CAHours: 8:30 am to 5:30 pm PST with flexibility for after-hours work if requiredCompensation: $50,000 - $70,000 per year (DOE)