Construction Project Assistant

Position Summary The Project Assistant supports HB Elements' project management and operations teams across the full lifecycle of each project — from kickoff through closeout. This is a detail-oriented, process-driven administrative role that keeps projects moving by making sure the right documents, communications, and files are handled accurately and on time. Key Responsibilities Submit notices to owners as required for each project Handle lien waivers — tracking, sending, and filing Enter and maintain project locations in Google Maps Send out all project submittals, including warranty documents, installation specifications, technical reports, and engineering documentation Obtain and distribute certificates of insurance as needed Send welcome emails to new clients and follow up as required Assist with paint and finish specifications, including receiving and coordinating approval of paint samples and HB Elements stain color selections File all project media — photos, videos, and field dimensions — into the appropriate project folder Process project closeouts, ensuring all documentation is complete and properly filed What We're Looking For Strong organizational skills and attention to detail Comfortable working with documents, email, and digital filing systems Able to manage multiple projects at once without dropping the ball Good communicator — clear, professional, and responsive Familiarity with construction, building materials, or a related industry is strongly preferred but not required Pay: From $22.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person