Administrative Assistant to Human Resources

Job Title: HR Administrative Assistant Department: Administrative Assistant to HR Reports to: HR Manager F.L.S.A. Status: OTE Mon-Fri 8am-5pm typical schedule Flex schedule when events or meetings arise- some early mornings occasionally. Position Summary: The Administrative Assistant provides general office support with clerical activities and tasks. The Clerical Administrative Assistant provides general office and administrative support with a strong focus on Human Resources operations. This role supports HR functions including document management, onboarding coordination, applicant tracking, and payroll/timekeeping processes within ADP. The position requires a high level of organization, confidentiality, and attention to detail while assisting with day-to-day HR and clerical functions. Essential Accountabilities: Provide administrative and clerical support to the Human Resources department Maintain, scan, file, and update employee records and HR documentation Assist with onboarding processes, including preparation of new hire orientation files Support recruitment efforts by scheduling interviews, coordinating candidate flow, and maintaining applicant tracking logs Conduct initial phone screens for potential candidates Manage calendars, schedule meetings, and coordinate HR-related events Assist with HRIS data entry, reporting, and system updates Maintain confidentiality of employee records and sensitive HR information Edit and update HR documents, policies, and communications at the direction of the HR Manager Perform additional administrative and HR-related duties as assigned Other tasks as assigned Support payroll processes, including: Assisting with ADP timekeeping review and corrections Auditing employee timecards for accuracy and completeness Tracking attendance, PTO, and leave entries Communicating discrepancies to supervisors and HR leadership Serving as backup support for payroll processing as needed KEY CHARACTERISTICS & ABILITIES: Strong interpersonal and communication skills Ability to maintain professionalism in high-pressure or sensitive situations High attention to detail with accurate data entry Strong organizational and multitasking abilities Ability to work independently with minimal supervision Problem-solving mindset with a sense of urgency Ability to handle confidential information with discretion Must be able to manage multiple work items at one time with a high sense of urgency Ability to provide support for employees' questions on the production plan floor. Ability to work a flexible schedule when plant events, meetings, and other planned events take place. Minimum Qualifications: Previous Human Resources/ Payroll preferred High School Diploma or equivalent Associate's degree preferred. 3+ years of experience in an office setting- Preferred in a manufacturing plant. Ability to perform all essential job functions Valid driver’s license and ability to run occasional business errands Position Requirements: Work Environment Conditions: X Inside (office) ____ Inside (other) ____ Outside (non-hazardous)