Procedure Operative Note Specialist

Overview: Procedure/Operative Note Specialist (Health Information Management Department) Select Medical Corporate Headquarters – Mechanicsburg, PA Full Time | On-Site | Supporting Our Critical Illness Recovery Hospitals Location: 4714 Gettysburg Road Mechanicsburg, PA 17055 Schedule: Monday–Friday | 8:30 am - 5:00 pm Benefits: Diverse and comprehensive benefits package Accruable Paid Time Off (PTO) Paid holidays 401(k) with company match Health, dental, vision, and life insurance Short- and long-term disability Extended Illness Days (EID) Personal and family medical leave Access to campus walking trails and outdoor rest areas Thorough orientation and strong cross‑department collaboration opportunities About the Opportunity Select Medical is seeking a Procedure/Operative Note Specialist who is responsible for the daily review of procedure logs and procedure edit reports for the purposes of identifying and following up on missing procedure/operative notes, which directly impacts reimbursement, while contributing to the completion of medical record documentation. The Procedure/Operative Note Specialist coordinates, manages, and communicates the status of procedure/operative notes with frequent interaction and updates to local hospital leadership and coding staff, including up-to-date report generation. Does This Sound Like You? You enjoy working behind the scenes in healthcare operations You thrive in collaborative, innovative team environments You want to work for an organization devoted to helping others If so, this could be an excellent opportunity for you! Watch our video to see what it’s like to work at Select Medical. We’d love for you to join our team! Responsibilities: Responsibilities Reviews the hospital procedure log and procedure edit report daily to identify procedures performed at the hospital and matches against medical record documentation to support the procedure. Identifies when documentation is missing and promptly follows up to obtain documentation through various means such as Care Everywhere, direct practitioner/office contact, local hospital staff, and the performing hospital electronic medical record. In instances where there are obstacles in obtaining documentation, promptly initiates OP report escalation process. Immediately reports variation to the manager. Upon receipt of procedure/operative notes, promptly scans note into the medical record for coding staff to complete the coding function of the procedure. Meets established key performance indicators, turnaround times, and productivity standards. Coordinates the timely charge review and date changes with the hospital's Material Manager. Generates and prepares the OP Report Tracker to ensure the status of all notes is up to date at all times. Communicates effectively and promptly with leadership, including hospital and coding leadership. Other duties as requested. Qualifications: Qualifications Minimum Requirements High school diploma Two (2) years of experience in a Health Information department within a healthcare facility Strong organizational skills, attention to detail, and ability to prioritize Demonstrated problem‑solving skills, urgency, and respect for confidentiality Experience with Epic or other EMRs and database systems Ability to communicate professionally with hospital staff, clinicians, and external partners Customer‑service mindset with a collaborative approach Ability to adapt to changing workload and workflow demands Proven ability to work independently with minimal supervision Preferred Qualifications Associate’s degree in Health Information Technology or related healthcare field RHIT or RHIA certification Working knowledge of HIPAA and Joint Commission standards Additional Data: Why Select Medical? Select Medical values work‑life balance and strives to offer a supportive, fulfilling workplace. Our employees enjoy meaningful careers complemented by benefits and programs that support their well‑being both inside and outside the workplace. Equal Opportunity Employer/including Disabled/Veterans