Purchasing Agent Manufacturing Experience Required

The Purchasing/Receiving Assistant plays a vital role in supporting production by ensuring the timely and accurate processing of purchase orders, inventory management, and vendor communication. Key responsibilities include delivery verification, data entry of products received, and discrepancy resolution. The Purchasing/Receiving Assistant works closely with internal departments to maintain inventory levels, track deliveries, and ensure cost-effective purchasing practices. This position is responsible for maintaining accurate records and providing regular reporting to support decision-making and purchasing strategies. Additionally. This position will assist with ERP software implementation, specifically, Sales Order Entry. Responsibilities: · Assist in Purchasing: Help source suppliers and products, review purchase orders, and manage vendor relationships to ensure high-quality products and services at competitive prices · Order Management: Process purchase orders, ensures all purchase orders have been assigned a PO number or sku’s, track shipments, and ensure timely delivery of goods. Maintain records of purchases and order status updates, including back ordered items and items returned due to inaccuracy · Price Calculations: Calculates pricing for foam purchases by the foot, as well as pricing for Trillium and Down materials by the ounce. The role also requires timely and accurate pricing of custom and sample pieces. The Purchasing/Receiving Assistant is responsible for identifying and resolving any pricing discrepancies, ensuring all prices align with approved rates · Inventory: Monitor inventory levels and coordinate with the warehouse to ensure stock availability. Responsible for reporting on inventory status · Supplier Communication: Communicate with vendors and suppliers to clarify specifications, negotiate pricing, and resolve any issues related to deliveries, pricing or quality · Documentation and Record-Keeping: Maintain organized records of purchasing orders, revisions, transactions, contracts, and vendor agreements · Budget Support: Assist the Purchasing Manager by identifying cost-saving opportunities and managing purchase orders effectively · Receiving: Ensures suppliers adhere to scheduled delivery timelines and that all deliveries are completed within the designated timeframes · Reporting: Prepare and present regular reports on purchasing activities, order status, and pricing to the Purchasing Manager · Data Entry of Products Received: Accurately enter data related to products received into our ERP software. Ensure that all incoming products are recorded with correct quantities, descriptions, products codes (if any), and keeping track of back ordered items · Verification: Verifies/Confirms that all information matches by verifying purchase orders, invoices, and receiving documents prior to submitting completed forms to accounting. Resolves discrepancies by coordinating with vendors and Purchasing Manager · Collaboration: Work closely with Accounts Payable to ensure accurate posting/payments of products received are processed. Work closely with shipping & receiving to confirm the accuracy of products received · Production: Conducts regular walkthroughs of each department throughout the day to verify raw materials are in stock or scheduled for delivery, ensuring that the required daily counts are met Job Type: Full-time Pay: $25.00 - $27.00 per hour Ability to Commute: City of Industry, CA 91748 (Required) Ability to Relocate: City of Industry, CA 91748: Relocate before starting work (Required) Work Location: In person