Executive Administrative Assistant (Bilingual Korean/English)

Executive Administrative AssistantTeleWorld Solutions is seeking a highly experienced Executive Administrative Assistant to provide strategic and high-level administrative support to Vice President-level executives and their leadership teams. This role requires exceptional executive schedule management, bilingual executive communication skills (Korean/English), and advanced coordination of travel, expenses, meetings, and confidential executive matters. The ideal candidate is proactive, detail-oriented, highly organized, and thrives in a fast-paced executive environment while maintaining professionalism with internal and external stakeholders at the highest levels. ResponsibilitiesExecutive Calendar & Schedule Management Manage complex and extremely active executive calendars Prioritize and resolve scheduling conflicts proactively Coordinate meeting logistics (location, AV setup, catering, materials) Maintain detailed executive itineraries with precision Ensure executives remain on track throughout daily schedules Executive Communication & Correspondence Serve as liaison between executive leadership, internal teams, external partners, agencies, and media contacts Screen communications and determine urgency and executive notification requirements Prepare executive-level reports, correspondence, presentations, contracts, and internal memos Interpret and clarify requests; coordinate appropriate responses and follow-up actions Maintain strong executive and industry relationships Travel & Expense Management Coordinate domestic and international travel arrangements, accommodations, and special travel needs Arrange VIP visitor logistics and hospitality Process and submit travel and expense reports accurately and in a timely manner Review expense allocations and ensure budget alignment Meetings, Events & Office Operations Prepare agendas and meeting materials for executive, board, and committee meetings Coordinate conference room scheduling and equipment readiness Assist with planning and execution of internal and external events Maintain office supply inventory and manage general office functions Establish executive documentation standards and templates Administrative & Organizational Support Review and approve invoices, reports, and financial documents Maintain records management systems Support onboarding/offboarding processes, including IT access and equipment setup Provide basic troubleshooting for hardware/software issues Respond to organizational updates (org charts, seating charts, etc.) Maintain strict confidentiality with sensitive executive materials QualificationsBachelor's Degree required Minimum 5 years of experience supporting VP-level executives and leadership staff Proven expertise in executive schedule management Strong executive-level communication skills Experience coordinating domestic and international travel Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Experience preparing executive presentations, reports, and financial documentation Ability to handle highly confidential and sensitive information Strong organizational and prioritization skills with minimal supervision Demonstrated ability to build cross-divisional relationships Language Requirement Fluency in Korean and English (spoken and written) required Ability to read, write, prepare, and interpret executive-level documents in both languages Core Competencies Executive Presence & Professionalism High Attention to Detail Proactive Problem Solving Confidentiality & Discretion Event Planning & Coordination Budget & Expense Oversight Relationship Building Across Teams Time Management & Multitasking Preferred Experience 57+ years supporting senior leadership Experience acting as an information and communication manager for executives Exposure to corporate, global, or multinational environments Why This Role Matters This role is critical to enabling executive effectiveness. The Executive Administrative Assistant serves as the operational backbone for leadership, ensuring seamless communication, coordination, and execution across organizational priorities. Join Our Veteran-Friendly Team: Are you a veteran or a veteran spouse with expertise in telecommunications? Join our team at TeleWorld Solutions, where we value your military experience and provide great benefits. We invite all veterans and veteran spouses to bring their skills and dedication to our team. TeleWorld Solutions is committed to employing a diverse workforce and provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.